BHS and IOP Administrative Coordinator

Back BHS and IOP Administrative Coordinator Touchette Regional Hospital Cahokia Heights, IL, US Apr 07, 2026

Administration & Operations Job Description Job Summary:

Cahokia Heights Location The BHS/IOP Administrative Coordinator provides quality direct and indirect patient care to individuals in the mental health outpatient program. Maintains accurate program and client documentation, including medical records. Provides clerical and secretarial support to administration and managerial staff and a variety of office duties as assigned.

Essential Functions and Duties:

Skilled at oral and written communication. Requires a concentrated level of attention. Ability to effectively communicate and interact with clients, visitors and organization personnel.

Position Qualifications:

High School diploma, its equivalent, or 3 years related Health Care Field and administrative assistant experience. An Equivalent amount of training, education, and experience will be considered. Working knowledge of computer skills and use of various software programs required.

Preferred Skills and Abilities:

Hospital experience and/or experience in a behavioral healthcare facility Technology Equipment Used Standard office equipment (i.e., copier, facsimile machine, 10-key, etc.) Personal computer and printer. Specific computer software (i.e., MS Office applications Paragon/Allscripts and Internet).

Physical Demands:

Requires regular talking and hearing. Requires frequent standing and walking. Requires clarity of vision at 20 feet or more Ability to adjust the eye to bring an object into sharp focus. Function—

Duties and Responsibilities:

Organization of Office duties Chart preparation and formation Complete registration paperwork with new patients Maintain patient records in locked containment behind a locked door Assist in monitoring all Patient activity when patients arrive including breaks and meals Scan documents in EMR Perform chart audits for completed documentation in preparation of charts for discharge Maintain the tracking of client admissions, visits, and discharges Maintain updated information on Insurances accepted by the department Arrange transportation for clients and remain up to day on transportation Assist Physician with completion of Encounter forms for Medical records Complete Payroll for all employees accept the Manager/director Maintain tracking of staff for competencies and Risk Management Ability to collect data and conduct analysis as required resolving identified problems. Coordinate the ordering from materials management Coordinate maintenance requests Maintain statistical reports specific to IOP billing, length of stay, date of service, admission, discharges, etc . . . Assist in monitory all client activity upon arrival, breaks, meals, and during group if needed Prepare morning condiments for distribution to clients Maintains a safe environment monitoring continuously for any harmful contraband. Provides crisis screening and services as needed. Attends Crisis Intervention, De-escalation, and Prevention training and CPR training. Attends in-services, trainings, and meetings as required. Maintains annual competencies as assigned by the Hospital and Department. Attends and participates in departmental meetings. Adheres to staffing and scheduling policy. Follow chain of command to resolve issues or problems identified. Maintains an active role in maintaining customer service. Establishes collaborative relationship with physicians and other members of the health care team. Promotes harmonious relationships among the health care team and internal/external customers. Supports and demonstrates the organization mission and philosophy through self-example. Other related duties as assigned by supervisor. Full-time, Days Email me jobs like this About Touchette Regional Hospital Serving the Community Since 1958 The best neighbors are the ones who are there for you throughout your life. The ones who stand beside you when the unexpected happens, who hold your hand in your time of need, and celebrate with you when you welcome a new family member home. At Touchette Regional Hospital in Centreville, this sense of community doesn't stop at our front door. It's felt in every department and by every staff member - because we are your neighbors. Many of us grew up here, live here and are dedicated to helping our neighbors like you be as healthy as can be! 60 Years of Dedication Touchette has served area residents since 1958 when we opened our doors as Centreville Township Hospital to offer accessible, affordable healthcare to all. We continue to break down the barriers that stand in the way of the quality, compassionate care everyone deserves. Touchette is a general acute care hospital offering a full line of services for every stage of life, including our Women's & Newborn's Center, expanded Emergency Department, new Behavioral & Wellness Center, and extensive Physical Therapy services. We also offer wellness and education programs, senior housing, Home Health Care, and our Medical Specialists to extend care into the community. Company Profile