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Administrative Coordinator
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Quincy Public Library
Quincy, IL (In Person)
$41,735 Salary, Full-Time
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Job Description
Job Overview Quincy Public Library is seeking a highly organized and detail-oriented Administrative Assistant to support the Executive Director and leadership team. The ideal candidate will be dependable, adaptable, and capable of managing multiple priorities in a dynamic public service environment. This position requires strong communication skills, accuracy, discretion, and the ability to work both independently and collaboratively. Responsibilities Manage accounts payable (AP) and accounts receivable (AR), including bank deposits. Maintain financial records for Quincy Public Library and its affiliated organizations. Serve as Recording Secretary for all board and committee meetings; prepare minutes and maintain records for QPL, TQAPLD, and MWB Foundation. Assist with website updates and posting content according to the marketing team's schedule. Coordinate and manage room reservations on the library's internal and public calendars for meetings, events, and programs. Proofread and edit documents to ensure clarity, accuracy, and professionalism. Answer and direct incoming calls; provide courteous and efficient customer service. Schedule meetings, conferences, and staff training sessions. Create and maintain spreadsheets and databases to support administrative needs. Handle incoming and outgoing mail; maintain postage and postage meter supplies. Oversee library-wide office supply inventory and ordering. Serve as the Freedom of Information Act (FOIA) Officer for the library. Perform other duties as assigned to support library operations. Requirements High school diploma or equivalent required; associate degree or relevant coursework preferred. Minimum of one year of administrative experience (library or nonprofit experience a plus). Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic financial software. Excellent written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment. Benefits Health, dental, vision, and life insurance Flexible spending account Paid time off Illinois Municipal Retirement Fund (IMRF) participation Tuition reimbursement Professional development