Administrative Coordinator

Description We are looking for an Administrative Coordinator to support a mission-driven education foundation serving the manufacturing sector in Carmel, Indiana. This Long-term Contract position will partner closely with foundation leadership to organize programs, strengthen stakeholder engagement, and help deliver initiatives that support education, workforce development, and leadership advancement. The ideal candidate brings strong administrative coordination, project organization, and communication skills, along with the ability to manage multiple priorities in a collaborative environment.

Responsibilities:

• Coordinate day-to-day foundation programs and keep activities aligned with organizational goals, deadlines, and planned outcomes.
• Organize schedules, meetings, and key milestones to support smooth execution of educational and workforce development initiatives.
• Administer scholarship and grant-related processes, including application tracking, correspondence, documentation, and follow-up reporting.
• Maintain accurate program records, databases, and administrative files to support efficient operations and informed decision-making.
• Assist with donor outreach, stakeholder communications, and relationship management involving members, students, schools, and industry partners.
• Prepare letters, reports, presentations, and other materials that support fundraising efforts and program visibility.
• Monitor program results and compile updates, summaries, and performance information for leadership and board review.
• Support the rollout of new initiatives by coordinating logistics, researching information, and helping translate plans into actionable steps. Requirements
• Experience in administrative coordination, office support, or program operations within a structured environment.
• Strong calendar management, scheduling, and organizational skills with the ability to handle multiple priorities effectively.
• Proficiency in database management, recordkeeping, and general administrative systems.
• Ability to draft clear correspondence, prepare letters, and communicate clearly with internal and external stakeholders.
• Demonstrated project coordination skills with attention to deadlines, details, and follow-through.
• Background supporting grant administration, foundation activities, or scholarship programs is preferred.
• Comfortable conducting computer-based research and compiling information into clear, usable formats.
• Strong interpersonal skills and the ability to build productive working relationships across diverse groups.

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