Administrative Coordinator

Administrative Coordinator Location:

Richmond, KY About Us Slater Brothers Enterprise is a growing commercial construction company specializing in new build, excavation, and facility maintenance. We are seeking an organized, detail-oriented Administrative Coordinator to support office operations, employee administration, hiring support, accounts receivable, and construction documentation. This position works directly with Project & Operations Management and will play a key role in supporting the company's continued growth. ResponsibilitiesEmployee Administration Coordinate employee onboarding and new hire paperwork Maintain personnel files and employment records Track certifications, training records, and expiration dates Assist with employee benefits administration Maintain compliance and employment documentation Hiring Support Post job openings and manage applicant flow Screen applications and coordinate interviews Schedule drug screens and background checks Maintain hiring and applicant tracking records Accounts Receivable & Accounting Support Customer Billing & Payment Tracking Track customer invoices and payment status Follow up with customers regarding outstanding invoices Maintain payment records and collection notes Assist with invoice preparation and billing documentation Communicate with customers regarding payment schedules and billing questions Enter and maintain accounting records in QuickBooks Support month-end reporting and financial documentation Construction Administration Maintain customer and vendor records Process and track W-9 forms Prepare and manage Certificates of Insurance (COIs) Assist with subcontractor and vendor documentation Organize project documentation and compliance records Support insurance audits and documentation requests Office Administration Order office supplies, company apparel, and materials Coordinate office vendors and services Assist with meeting preparation and follow-up Maintain organized digital and physical filing systems Support daily administrative needs of the company Qualifications Strong organizational and time management skills Excellent written and verbal communication Proficiency in QuickBooks Proficiency in Microsoft Office and Google Workspace Experience with accounts receivable, bookkeeping support, or office administration Experience handling W-9s, COIs, vendor records, and business documentation preferred Construction industry experience preferred but not required What Success Looks Like Employee onboarding is organized and efficient Personnel and compliance records remain accurate and up to date Hiring processes move quickly and professionally Accounts receivable follow-up is consistent and timely W-9s, COIs, and project documentation are maintained accurately Administrative processes run smoothly with minimal oversight This role is ideal for someone who enjoys organization, accountability, and supporting a growing construction company through strong administrative and accounting support.

Job Type:

Full-time Pay:

$48,000.00 - $52,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person