Administrative Coordinator 4

Salary $2,732.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number

OS/PAW/221214

Department LDH-Office of Secretary Opening Date 05/18/2026 Closing Date 5/28/2026 11:59 PM Central About this Job The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Learn more about Louisiana Department of Health Join our team as an Administrative Coordinator 4 and play a key role in driving the daily operations behind a high-performing fiscal division! In this dynamic position, you'll coordinate essential administrative functions that keep the division running smoothly — from personnel and payroll support to procurement, property management, and operational workflow coordination. Working closely with division leadership, you'll use your organizational expertise, problem-solving skills, and independent judgment to ensure efficient operations, policy compliance, and timely execution of critical administrative processes. If you thrive in a fast-paced environment and enjoy making an impact behind the scenes, we encourage you to apply! An ideal candidate should possess the following competencies:

Accepting Direction:

The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:

. The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures:

The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Minimum Qualifications Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Coordinates personnel processes for the division, including position management, hiring actions, onboarding, separations, and employee records, ensuring compliance with Civil Service and departmental requirements. Serves as primary point of contact for administrative personnel matters and coordinates with Human Resources to resolve issues and ensure timely processing. Manages payroll and timekeeping coordination for the division, including monitoring time entry, reviewing reports, and ensuring accuracy and compliance with payroll deadlines. Coordinates procurement and purchasing activities, including P-card transactions, purchase requests, vendor coordination, and compliance with state purchasing policies. Manages property and inventory functions for the division, including tracking equipment, coordinating IT and telecommunications requests, and maintaining inventory records. Coordinates administrative workflows across fiscal sections to ensure timely completion of operational tasks and alignment with division priorities. Serves as liaison between fiscal staff and administrative support functions to facilitate communication and resolve administrative issues. Maintains and monitors administrative records, reports, and documentation required for compliance with internal policies and external audit requirements. Coordinates onboarding, offboarding, and staff transitions, ensuring all administrative requirements are completed. Supports implementation of administrative policies and procedures and ensures staff awareness of administrative requirements.

Position-Specific Details:

Location:

Office of Secretary / Fiscal Services Baton Rouge /

East Baton Rouge Parish Appointment Type:

This position may be filled as a Probationary appointment or Promotional appointment

Cost Center:

3071050700 Position Number(s): 50513462

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Patricia Walker Patricia.

Walker.

DCFS@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. Information on the Louisiana Works, Louisiana Rehabilitation Services is available here . LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others