Job Description
Salary $2,732.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 47/112851/AC4/5.27.26-LR Department DOTD-Administration Division Section 47 Opening Date 05/28/2026 Closing Date 6/2/2026 11:59 PM Central About this Job Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Coordinator 4 The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Coordinator 4 to support the Legal Section's Property Unit. This position serves as a key administrative support role within a specialized legal environment focused on property matters, expropriation lawsuits, inverse condemnation lawsuits, right-of-way matters, litigation support, legal records, reports, invoices, and case-related documentation. This role involves managing a high volume of legal and property-related documents, assisting with litigation support activities, tracking case information, maintaining hard-copy and electronic files, preparing and organizing reports, and supporting attorneys and legal staff with administrative and clerical functions. The position may interact with DOTD staff, attorneys, courts, agencies, consultants, appraisers, private citizens, and other internal and external stakeholders on matters that require accuracy, confidentiality, and attention to detail. This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with legal documents, case files, deadlines, data entry, reports, invoices, and complex documentation.
AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES
Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Thinking Critically:
The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Please visit our DOTD Career Center for more information about our agency: https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/ Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties:
Provides administrative support to attorneys and legal staff within the Legal Section's Property Unit. Assists with litigation support activities related to expropriation, inverse condemnation, right-of-way, property, and other related legal matters. Prepares, organizes, scans, files, and maintains legal documents, pleadings, correspondence, case materials, affidavits, notices, reports, and other records. Assists with the preparation, formatting, tracking, and processing of litigation documents, including petitions, orders, receipts for service, motions, exceptions, answers, correspondence, judgments, memoranda, and related materials. Maintains hard-copy and electronic legal files, case records, calendars, spreadsheets, suit assignment logs, docket information, service information, and other Property Unit records. Monitors case-related activity, including suit filings, service of process, notices of acceptance, discovery materials, file closures, and related documentation. Reviews and processes invoices related to legal services, court costs, property unit expenses, and related matters; verifies information, obtains required approvals, and tracks payment status. Prepares, updates, and maintains Property Unit reports and spreadsheets, including litigation reports, attorney reports, settlement-related reports, payment request reports, refund logs, travel expense records, and other reports as required. Uses Microsoft Office, Microsoft Access, Outlook, Legal Database, Acuity, FileNet, LaGov, and other systems to enter, retrieve, track, and manage information. May be required to perform other duties as necessary, including emergency or disaster support activities. Position-Specific Details:
Appointment Type:
This position may be filled as either a probational appointment (open to all qualified applicants), a promotion (open to all statewide classified and Agency-wide permanent status employees), or by detail to special duty. Compensation:
This position receives premium pay of $2.00 per hour for all hours worked. Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations. How To Apply:
No Civil Service test score is required to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in place of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information:
For further information about this vacancy, contact: Melissa Willard Administrative Program Specialist - Legal 225-242-4667 melissa.willard@la.gov The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others
