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Administrative Coordinator
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Robert Half
Baton Rouge, LA (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Coordinator in Baton Rouge, Louisiana to support daily office operations and serve as a key point of contact for tenants, vendors, and internal teams. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing customer service, scheduling, and administrative follow-through in a fast-paced property management environment. The person in this role will help keep maintenance requests, billing activities, and front desk coordination organized and running smoothly.
Responsibilities:
- Coordinate maintenance appointments and service requests by working closely with tenants, vendors, and internal staff to ensure timely completion.
- Manage incoming phone calls and front desk inquiries, providing attentive assistance and directing requests to the appropriate contacts.
- Prepare, review, and track billing-related documentation to support accurate processing and recordkeeping.
- Maintain calendars and schedules for service activities, meetings, and operational priorities to keep workflows on track.
- Enter, update, and monitor work orders within property management systems, ensuring details are accurate and current.
- Support day-to-day administrative tasks such as filing, data entry, correspondence, and document organization.
- Use platforms such as Yardi and AppFolio to help manage property-related information, service activity, and administrative records.
- Deliver responsive customer service to tenants and partners by addressing questions, following up on open items, and helping resolve routine issues. Requirements
- Experience in administrative support, office coordination, or a similar operations-focused role.
- Strong background handling inbound calls and delivering detail-oriented customer service.
- Demonstrated ability to manage calendars, schedules, and multiple priorities with accuracy.
- Familiarity with work order tracking and service coordination in a property management or maintenance setting.
- Working knowledge of Yardi, AppFolio, or related property management software.
- Clear written and verbal communication skills with strong attention to detail.
- Proficiency with standard office systems and the ability to maintain organized records and documentation.