Administrative Coordinator

Location:

East Baton Rouge, LA Administrative Coordinator Hiring Salary Range:

$24,960-36,400 annual ($12.00 - 17.50 hourly) Louisiana

WIC BFPC

Administrative Coordinator Job Description The Office of Public Health (OPH) is the office within the Louisiana Department of Health (LDH) dedicated to enhancing the quality of life in Louisiana by providing public health services to protect and promote the health of all individuals and communities in Louisiana through education, promotion of healthy lifestyles, prevention of disease and injury, and dissemination of information impacting population health. In order to carry out the above responsibilities, OPH is organized into three centers which include the Center for Community and Preventive Health (CCPH), Center for OPH Operations, and the Center for Community Preparedness and Health Protection. The Bureau of Nutrition Services (BONS) is one of five Bureaus within

CCPH. BONS

is responsible for the administration and management of two federally funded nutrition programs: The Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) and the Commodity Supplemental Nutrition Program (CSFP). WIC has an annual budget of approximately $110 million ($70 million is dedicated to supplemental food costs) and provides supplemental foods, nutrition education, breastfeeding support, and referrals to healthcare services to approximately 105,000 participants (low-income women, infants, and children up to five years of age) monthly. Through the WIC Program, BONS also administers the Breastfeeding Peer Counselor Grant Program. CSFP has an annual budget of approximately $5 million and provides supplemental foods to approximately 34,000 participants (low-income individuals over 60 years of age) monthly. These services are provided to eligible Louisiana residents at over 100 CSFP distribution sites and 102 WIC clinics across the state. The United States Department of Agriculture (USDA) Food and Nutrition Service (FNS) provides guidance for both of these federally funded programs. With approximately 60 BONS state agency staff, the Bureau oversees programmatic operations, executes and monitors 50 contracts, provides technical assistance to local staff and authorized vendors, and conducts monitoring site visits and investigations to ensure compliance with federal regulations and state statutes and policies.

General Description:

This position will provide administrative support to the Breastfeeding Peer Counselor Program and enable efficient operation of the Breastfeeding Peer Counselor Program office for Louisiana's WIC services.

Qualifications:

 Is enthusiastic about breastfeeding and promotes, supports program goals and objectives.  Can work at least 32- 40 hours a week.  Demonstrates excellent organization skills.  Demonstrates proficient written and verbal communication skills.  Must have excellent customer service qualities.  Exercises independent judgment when completing tasks and routine office procedures.  Must be proficient with computer applications including Microsoft Office, Word, and Excel.  Possesses a strong knowledge of clerical and administrative system and procedures, such as filing and record keeping.

Specific Duties:

 Answers phones and checks voicemails on behalf of the Breastfeeding Peer Counselors office.  Serves as contact person for the Peer Counselor office between other departments, clients, vendors, and agencies.  Organizes, arranges, and prioritizes information and calls.  Sorts and distributes mail. Checks mail on behalf of the program. Drafts written responses by phone or email when needed. Responds to regular requests for information.  Maintains FedEx shipments and files by month.  Maintains supply shipments, peer counseling shipments, breastfeeding materials, and education bags and pump shipments.  Accesses BFPCReferrals email and processes and sends referrals to appropriate team counselor.  Receives, stores, and distributes supplies.  Maintains office/equipment inventories for property control.  Monitors supplies needed for peer counseling office, placing orders when needed by preparing requisitions for purchase.  Maintains and prints materials needed for upcoming peer counseling trainings.  Establishes, maintains, and updates filing system for program. Retrieves needed information from files and disseminates as directed.  Conducts Q & A on peer counseling files as directed.  Shredding of outdated program materials when needed.  Takes minutes for meetings, conference calls and disseminates as needed to BFPC program managers.  Works independently and in conjunction with the team (BFPC office/employees) on upcoming and ongoing projects.  Responsible for completing requisitions regarding job vacancy postings, collection of applications, scheduling of interviews, completing reference checks, and other on-boarding/offboarding related activities for team members.  Maintains confidential personnel files for team members.  May deliver and pick-up various materials and supplies.  General clerical duties.  Other duties as assigned and deemed necessary.

Job Type:

Full-time Pay:

$24,960.00 - $36,400.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Retirement plan Vision insurance

Work Location:

In person