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Administrative Coordinator
Job
Robert Half
Baton Rouge, LA (In Person)
Full-Time
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Job Description
We are looking for an Administrative Coordinator in Baton Rouge, Louisiana to support daily office operations and serve as a key point of contact for tenants, vendors, and internal teams. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing customer service, scheduling, and administrative follow-through in a fast-paced property management environment. The person in this role will help keep maintenance requests, billing activities, and front desk coordination organized and running smoothly.
Responsibilities:
- Coordinate maintenance appointments and service requests by working closely with tenants, vendors, and internal staff to ensure timely completion.
- Manage incoming phone calls and front desk inquiries, providing attentive assistance and directing requests to the appropriate contacts.
- Prepare, review, and track billing-related documentation to support accurate processing and recordkeeping.
- Maintain calendars and schedules for service activities, meetings, and operational priorities to keep workflows on track.
- Enter, update, and monitor work orders within property management systems, ensuring details are accurate and current.
- Support day-to-day administrative tasks such as filing, data entry, correspondence, and document organization.
- Use platforms such as Yardi and AppFolio to help manage property-related information, service activity, and administrative records.
- Deliver responsive customer service to tenants and partners by addressing questions, following up on open items, and helping resolve routine issues.