Job Description
At Villa Feliciana Medical Complex we provide compassionate, high-quality services to individuals living with chronic diseases, disabilities, terminal illnesses and infectious conditions. Our mission is to create a homelike, safe environment where every patient receives personalized care designed to improve their quality of life. We are looking for an Administrative Coordinator 3, 2 or 1 to join our Medical Records department - a proactive, goal-minded and focused team that fries our department forward. The Administrative Coordinator plays a key role in the smooth operation of the Medical Records department, assisting nursing and clerical staff with daily tasks. Are you passionate about making a meaningful difference in the lives of medically complex patients? Do you enjoy helping others? Are you a motivated self-starter? If you're ready to be part of a team that values excellence, empathy and individualized treatment, we welcome you to explore this career opportunity! An ideal candidate should possess the following competencies:
Accepting Direction:
Follows direction reliably, adjusts to feedback, and completes tasks on time. Communicating Effectively:
Communicates clearly, listens actively, and explains complex ideas well. Demonstrating Accountability:
Owns results, meets standards, and responds to feedback professionally. Demonstrating Initiative:
Takes ownership, solves problems, and follows through. Managing Time:
Plans and completes work on time using tools and strategies to stay focused and on track. No experience or training is required. The official job specifications for this role, as defined by the State Civil Service, can be found here . Job Duties:
As an Administrative Coordinator 3, 2 or 1 you will be responsible for: Assembling new admit (patient/resident) charts and maintain active patient/resident medical records; stripping active and discharged patient/resident medical records; documenting and filing patient/resident data into records from Nursing Services information sheets Reviewing patient/resident daily census for completeness/accuracy Entering patient/residents' weights and vital signs on assigned unit into the LTC program. Copying and preparing medical charts upon request from attorneys, hospitals, and outside medical offices. Gathering, preparing and providing all necessary information to outside agencies for medical appointments for patients/residents on assigned unit Maintaining various patient/resident lists for Nursing Staff, Dietary, Social Services, etc., as required. Operating and maintaining office equipment, e.g. computers, copiers, and fax machines Posting physician, maintenance, and transportation on-call schedules in prominent place. Posting trip list, memos, menus and other important information as required Responding to various requests from physicians, nurses, administration and/or other treatment staff. Responding to incoming telephone calls and routing them accordingly. Sorting and distributing inter-hospital mail and making ward rounds every day. Contacting internal departments for nurses and physicians Position-Specific Details:
Location:
This vacancy is located in the Medical Records Department at LDH/OAAS/Villa Feliciana Medical Complex in East Feliciana Parish, Jackson, Louisiana and serves as clerical support for an assigned ward/unit. Appointment Type:
The position may be filled by a probation, or a promotion of a permanent state employee. Work Schedule:
8-hour Days Monday - Friday Career Progression:
This position is in a CPG (Career Progression Group) and may be filled as an Administrative Coordinator 1, 2 or 3, depending on the applicant's experience. How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. All candidates for hire must undergo drug screening and background check(s). There is no guarantee that all applicants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application. Contact Information:
For further information about this vacancy contact: OAAS/Villa Feliciana Medical Complex Lacey Bradham, Marsha Perry or Tamekia Miles, HR Dept. P. O. Box 438, Jackson, LA 70748 Phone Number 225-634-4011 or 225-634-4013 Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
