Administrative Coordinator 4

Administrative Coordinator 4  Salary $2,732.00•$4,682.00 Monthly Location LaPlace, LA Job Type Classified Job Number 62/13461/AC4/3.30.26-VC Department DOTD-Engineering & Operations Division District 62•Hammond Opening Date 03/30/2026 Closing Date 4/5/2026 11:59 PM Central

DESCRIPTION

BENEFITS QUESTIONS About this Job District 62•Unit 580•St. John the Baptist Parish Administrative Coordinator 4 This position functions as a Maintenance Clerk in District 62/Unit 580, St. John the Baptist Parish of the Department of Transportation and Development and reports directly to the Parish Highway Maintenance Superintendent. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report, and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals and directives.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

Accepting Direction:

 The ability to be open and willing to follow guidance or instructions.

Following Policies and Procedures:

 The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Thinking Critically:

 The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Communicating Effectively:

 The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Initiative:

 The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx Minimum Qualifications Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used as well as and man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems. Ensures that each material used is properly noted on pickup sheet with location, date/time received, and all equipment is properly recorded with the correct equipment numbers, activity codes, and matching accomplishments for activity codes. Checks daily work reports for the employees' work hours, overtime, and compensatory leave earned and ensure that they are properly charged out. Creates and maintains FMLA and Military Leave buckets as well as schedule substitutions in LaGOV HCM. Audits a Daily Attendance Log to ensure leave and working hours' match what is recorded on the Daily Work Report. Generates bi-weekly payroll reports in LaGOV

HCM/PTMW

to audit and ensure the accuracy of payroll information. Prepares and submits payroll audit package for review and audit by the District Business Office. Prepares special complex reports in assisting the Transportation Operations Manager in compiling data for monthly payment of contracts. Handles reimbursable for damage to state property. Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.). May serve as a liaison and/or contact person between local government authorities; utility Companies, railroad companies, State Police, DEQ, Poison Control, DOTD personnel, and others depending on the nature of the situation. Upon notification of a dangerous road hazard, will route employees to repair a dangerous road hazard. The incumbent also assists the general public by responding to inquiries about the Road Closures and damages to their personal property. Receives complaints that may involve storm damage, problems with traffic signals, oil spills, and water on the roadway, chemical spill, potholes, site obstruction, drainage problems or mowing.

Position-Specific Details:

Appointment Type:

 Probational or Promotional

Compensation:

 Starting hourly salary of this position is $15.76/hr and the maximum is $27.01/hr.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Brian Giaratano

Transportation Operations Manager Office:

985-375-0202 Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available• https://www.laworks.net/workforcedev/lrs/lrs_main.asp Employer State of Louisiana Address 1201 N 3rd St Baton Rouge, Louisiana, 70802