ADMINISTRATIVE COORDINATOR 4-BUSINESS OFFICE

Office of Juvenile Justice Swanson Center for Youth-Monroe 4701 S. Grand St., Monroe, LA 71202 https://ojj.la.gov/location/swanson-center-for-youth-monroe The Louisiana Office of Juvenile Justice (OJJ) is driven by a powerful mission: protecting our communities while helping youth build safer, more successful futures. We are seeking a highly organized and detail-driven Administrative Coordinator 4 to support daily operations, procurement, property control, and maintenance coordination within a fast-paced secure-care environment. This role is essential to keeping the facility running smoothly — from purchasing and vendor coordination to fleet oversight, inventory management, and administrative support for leadership and maintenance teams. As a key member of the administrative team, you will manage purchasing activities, track work orders, maintain compliance with state property and fleet regulations, and ensure accurate documentation across multiple operational systems. You'll play a vital role in supporting staff, coordinating resources, and maintaining the structure and efficiency needed to meet agency standards. We're looking for a dependable professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

Demonstrating Accountability:

Owns results, meets standards, and responds to feedback professionally.

Following Policies and Procedures:

Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

Managing Resources:

Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs. Acting with

Ethics and Integrity:

Acts with integrity, respects confidentiality, and treats people fairly. Adapting to

Change:

Adjusts quickly and stays effective during change. Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Procurement & Purchasing Create and maintain purchase requisitions, orders, and contracts; obtain vendor quotes; ensure accurate data entry; monitor LaCarte purchases; maintain and audit procurement files. Administrative Support & Maintenance Coordination Provide administrative support to leadership and the Maintenance Department; enter and track work orders; prepare agendas, memos, and reports; coordinate meetings and trainings; manage purchase requests; serve as liaison with vendors and Central Office. Property Control & Fleet Management Serve as Property Control Manager for the secure care campus; conduct inventory reviews, audits, surplus processes, and annual certifications; maintain property and fleet records; ensure vehicles receive scheduled maintenance; submit logs and documentation in LPAA systems; support compliance and required trainings.

Position-Specific Details:

Work Location:

This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.

Appointment Type:

Full-time, Probational The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c) The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE:

Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources Garilyn.

London@la.gov