Program Administrative Coordinator

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• :last:mb-0"> Program Administrative Coordinator Ivy Street School — Brookline, MA | Year‑Round, Full‑

Time About:

Ivy Street School is a small year‑round private residential special education school serving neurodiverse adolescents (13-22). We support students through a multidisciplinary, student‑first model.

Responsibilities:

Maintain digital and hard-copy student records, rosters, and guardianship/status lists Manage program calendars, templates, and daily communication logs Track IEP timelines, send quarterly IEP progress notes/report cards Audit service notes (EEC), assist with Medicaid and district billing, prepare billing reports Manage virtual resources, order supplies, handle petty cash, provide milieu coverage as needed

Benefits:

Competitive benefits including earned time, health/dental, disability, FSA, retirement plan, free parking, on‑site meals, and professional development. Ivy Street School/MAB Community Services is an equal opportunity employer; candidates of all backgrounds encouraged to apply.

Qualifications:

Bachelor's degree; 1+ year administrative experience (school setting preferred) Strong Excel, calendar, and email skills Excellent organization and time‑management Ability to sit for extended periods and lift up to 20 lbs. Background check and drug/alcohol screen required; CPR/First Aid provided upon hire