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Administrative Coordinator
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MOLARI Employment & Healthcare Services
Pittsfield, MA (In Person)
$52,000 Salary, Full-Time
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Job Description
Jobs › Pittsfield, MA › Administrative Coordinator MOLARI Employment & Healthcare Services Administrative Coordinator Pittsfield, MA Apply Our client, a well-established local CPA firm is seeking a motivated and professional individual to join its administrative team. This role offers the opportunity to support client services, coordinate projects, and provide day-to-day administrative assistance to a team of accounting professionals. This is a temp to hire opportunity with an anticipated pay rate of \$23
- $25/HR to start. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Strong communication skills, professionalism, and a commitment to excellent client service are essential. Responsibilities
- Maintain and update client and internal databases
- Prepare billing, statements, reports, and other business documents
- Coordinate client projects by tracking deadlines, gathering information, and assisting with project workflow
- Perform general administrative duties including filing, scanning, copying, document preparation, and record maintenance
- Manage office supply inventory and place orders as needed
- Assist with office equipment coordination and general office operations
- Answer incoming calls, greet clients, and schedule appointments
- Coordinate staff meetings, training sessions, and calendars
- Provide bookkeeping support using QuickBooks
- Support professional staff with special projects and administrative needs Qualifications
- Associate degree preferred; equivalent education and experience will be considered
- Strong computer skills, including proficiency with Microsoft Office applications, Adobe Acrobat Pro, and QuickBooks
- Excellent organizational, communication, and customer service skills
- High attention to detail and accuracy
- Ability to work independently while contributing as part of a team
- Willingness to work additional hours during the firm\'s busy tax season (January through April) Benefits once hired:
- 401(k) and company match
- Health insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Life insurance
- Paid time off
- Employee Assistance Program (EAP)
- Professional development opportunities
- Employee referral program
- Employee discounts
- Comprehensive retirement benefits MOLARI is an equal opportunity employer.