Administrative Operations Support

Administrative Operations Support HCS Head Start, Inc. - 3.7 Springfield, MA Job Details Full-time From $20.90 an hour 16 hours ago Benefits 403(b) matching Paid holidays Disability insurance Health insurance Dental insurance Tuition reimbursement Employee assistance program Career development plan 403(b) Life insurance Qualifications Mid-level 2 years Communication skills Full Job Description

A STRONG COMMITMENT TO QUALITY EARLY EDUCATION PROGRAMS WHERE PASSION MEETS PURPOSE SIGN ON BONUS

= $3,000.00 Deadline for

Applications:

June 30, 2026, or until the position is filled. Administrative Operations Support Administrative Operations plays a critical role in supporting the daily operations HCS Head Start assisting the Site Director in ensuring a safe, efficient, and welcoming environment for children, families, staff, and community partners. This position combines administrative expertise, technology proficiency, operational coordination, and event planning to support the overall success of the program. Key Responsibilities Provide direct administrative support to the Site Director. Coordinate daily office operations and maintain organized administrative systems. Maintain records and documentation in accordance with Head Start Performance Standards and agency policies. Serve as the center's primary administrative technology resource. Assist staff with technology needs and troubleshooting. Coordinate building logistics and support operational planning. Assist with emergency preparedness planning, drills, and documentation. Assist with coordination of parent meetings, family engagement events, and special activities. Support compliance activities, monitoring visits, and audits. Maintain confidentiality of child, family, and employee information. Serve as a welcoming point of contact for families, visitors, and community partneEducation Education and Experience High School Diploma or GED required Minimum two (2) years of administrative, operations, or office management experience; OR Associates Degree in Business, Office Administration or related field preferred with one (1) year experience in an office of school setting preferred. Skills Exceptional technology and computer skills. Strong project coordination and event planning abilities. Ability to prioritize competing demands and meet deadlines. Strong problem-solving and critical-thinking skills. Excellent customer service and communication skills. Attention to detail and accuracy. Ability to work independently and collaboratively. Experience in Head Start, early childhood education, or nonprofit settings preferred. Bilingual skills preferred.

Schedule:

40 hours per week, 52 weeks per year

Starting Pay:

$20.90 per hour Competitive Benefits for Full-Time Employees (30+ hours per week) Birthday off with pay 13 paid holidays Paid sick, personal, vacation days 403b retirement plan with maximum 3% Agency match Education reimbursement Employee assistance program Health & dental insurance Employer-paid life insurance Employer-paid long-term disability insurance Unique in-classroom and in-agency support Embedded Professional Development Career-Growth Coaching & Support In-house Comprehensive Support Team helps teachers in all aspects of their work EOE/AA We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.