Development Administrative Coordinator

Development Administrative Coordinator

GANN ACADEMY - THE NEW JEWISH HIGH

Waltham, MA Job Details Full-time $60,000 - $80,000 a year 10 hours ago Benefits Free parking 403(b) matching Disability insurance Health insurance Paid time off Life insurance Qualifications Application Integration Computer operation Microsoft Excel Data Integration (Data management) Financial data reconciliation Operations management Customer service Writing skills Process improvement Research Mid-level Communication platforms Administrative experience Bachelor's degree Decision making Direct mail Data entry Prospecting CRM system proficiency Productivity software Ad-hoc reporting Grammar Experience Communication skills Technical Proficiency Donor and alumni database management Office experience Full Job Description

ABOUT GANN

Gann Academy is a pluralistic Jewish high school that challenges students to cultivate their talents and interests in all areas of human potential: intellectual, artistic, spiritual, and physical. Our faculty, comprising both Jewish and non-Jewish educators, facilitates the student journey. We seek teachers who are committed to collaborating and growing in their teaching practice; supporting diverse learners in the classroom; and connecting with students outside the classroom, both formally and informally. Gann Academy is committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe the inclusion of diverse perspectives will improve our work and produce better societal and learning outcomes for all. All employees participate in this commitment, whether internally by building a welcoming workplace culture or externally by ensuring inclusive engagement with families and other community members. Perhaps most of all, Gann offers a community of smart, collaborative, and compassionate professionals— people who care about their work, their school, and their colleagues. We help one another learn, solve problems, and have fun.

POSITION SUMMARY

Under the direction and supervision of the Chief Advancement Officer (CAO), the Development Administrative Coordinator is responsible for managing the core department operations, including gift processing, acknowledgments, invoices, and reconciliation with the Business Department. The Development Administrative Coordinator is also responsible for prospect research.

ESSENTIAL FUNCTIONS

Gift Processing, Acknowledgment, and Data Management Enter and track all donations in Raiser's Edge, including credit cards, online, and stock or appreciated securities gifts. Audit gift entry, acknowledgment, and reconciliation procedures to ensure accuracy and consistency. Oversee imports, bulk updates, and data cleanup to maintain database integrity. Serve as the primary resource to the development team for database use, reporting, and troubleshooting. Support integration and transfer of transactions from online giving platforms and other systems. Contribute to broader development operations and process improvement initiatives as needed. Produce and distribute donor acknowledgment letters and tribute gift recognition cards. Create standard and ad hoc queries, exports, and reports related to fundraising and events. Maintain and update constituent groupings. Coordinate and execute print and email communications across platforms. Collaborate with Business and Admissions Offices to ensure data accuracy and financial reconciliation. Research, Reporting, and Administrative Support Partner with the CAO to implement and manage the prospect research program. Produce prospect research and briefing materials using online databases and other resources. Create and manage reports to support development strategies and decision-making. Assist in drafting and editing development and admissions materials. Partner with the Advancement team on direct mail campaigns. Provide additional administrative support as needed. This is a 12-month, in-person position.

EDUCATION AND EXPERIENCE

Bachelor's degree preferred Professional office experience preferred; experience in a school or development setting is a plus Experience with CRM systems preferred, particularly Blackbaud Raiser's Edge or Raiser's Edge NXT Strong technical proficiency, particularly in Excel Excellent writing and editing skills

EMPLOYEE BENEFITS

Competitive salaries Professional development Comprehensive benefits package featuring generous paid time off policies -including sick time, paid vacation, personal days, and U.S. holidays, Gann employees get up to an additional 15 days off for Jewish Holidays, depending on the Jewish Calendar of the year Short Fridays Comprehensive Health Insurance Retirement Plan Match (403B) starting immediately! Hungry? Gann has a full-service kosher dairy dining hall, complete with a fresh salad bar and multiple hot meal options Free parking! Fitness facilities for our faculty and staff Life Insurance Long-term Disability (LTD) Paid

MA PFML WORKING CONDITIONS/PHYSICAL DEMANDS

Physical demands include dexterity for office machine/supply operation, including but not limited to computer, telephone, electronic calculator, copy machine, and printers. Stooping, bending, reaching for files or supplies, and sitting or standing for extended periods are common.

EQUAL EMPLOYMENT OPPORTUNITY

Gann Academy is an equal opportunity employer. It is the policy of the school to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, creed, color, religion, national origin, sex, including sexual orientation, gender identity or expression, and pregnancy, age, physical or mental disability, genetic information, or veteran status.

ACCOMMODATION

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with a reasonable accommodation to be determined on a case-by-case basis by management.

E-VERIFY

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed Form

I-9. COMPETENCIES AND SKILLS

Highly detail oriented with a strong commitment to accuracy. Excellent customer service and interpersonal skills. Ability to work both collaboratively and independently in a fast paced environment. Strong proficiency in Microsoft Office (Excel, Word, PowerPoint), including mail merge; comfort with web based tools and communication platforms. Ability to manage multiple projects, prioritize effectively, and meet deadlines with minimal supervision. Strong organizational, logistical, and problem-solving skills. Self-starter with sound judgment and decision-making abilities. Excellent written and verbal communication skills, with a strong command of grammar and style.