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Administrative Coordinator
Job
MWEJobs
Frederick, MD (In Person)
Full-Time
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Job Description
Administrative Coordinator
General Summary
The Administrative Coordinator performs a variety of administrative and communications support duties.
Responsibilities include preparing correspondence and various office documents, maintaining
computer-based and paper files, coordinating visitors and room reservations, supporting member
communications, managing email and social media, and providing general administrative support to
Chamber management and staff. A consistent professional style is required, providing exceptional
customer service. Proficiency in Microsoft Suite (including Word, Excel, PowerPoint) and Google
Workspace is required. Experience in Canva, Mailchimp, and CRM systems is a plus.
Essential Job Responsibilities
? Welcome members and community visitors to the Chamber Office
? Manage and monitor the Chamber's general information email inbox and phone line, responding
to inquiries or routing messages to appropriate staff members.
? Member database support including maintaining and updating records
? Assist with Board of Directors and Executive Committee meetings
? Prepare and send Board and Executive meeting notices
? Maintain the Board Portal, publish the Board and Executive Committee annual calendar
? Perform general clerical duties to include but not limited to correspondence, photocopying,
faxing, mailing, and filing
? Event registration, invoicing, and follow up
? Assist in preparing the office for internal and external events
? Perform duties in support of the CFO, such as mail retrieval, check sorting and registration
? Duplicate, assemble, and collate documents
? Produce mailing labels, mailing lists, and relocation packets as requested; create invoices and
collect money
? Assist with the creation of Chamber social media content
? Support the development of Chamber newsletters and maintain email newsletter distribution lists
? Coordinate the collection and publication of Member News submissions
Reports To The CFO
Additional Responsibilities
? Customer Service (meet expectations of Members, Co-Workers and Community)
? Informal Meetings (i.e., planning, needs assessment, idea generation, etc., for program & services
support)
? Participating in staff meetings
? Support Chamber Programs/Services as assigned, including attending selected programs before
and after normal business hours
? Interface with Membership, Marketing/PR and Events planning staff
? Cross-train with other staff to ensure operational continuity
? Other duties as required