Administrative Coordinator

Join Our Dynamic Team in Administrative Services! Are you ready to play a crucial role in ensuring smooth, accurate, and timely payroll and benefits operations? This is your chance to be the go-to expert who keeps everything running flawlessly while supporting and engaging with employees and management every step of the way. Why This Job Matters You will hold the vital responsibility of managing all payroll and benefits activities with precision, confidentiality, and integrity. From processing bi-weekly payroll, safeguarding against fraud, and handling complex benefits programs, to supporting financial transactions and collaborating with leadership — your work ensures compliance with all state and federal regulations and contributes directly to employee satisfaction and organizational success.

What You'll Do Master Payroll Operations:

Lead the bi-weekly payroll processing with accuracy and speed. Audit and manage timecards, navigate payroll software, (UKG or ADP experience a plus) train new hires and managers, and partner closely with payroll vendors and controllers.

Ensure Compliance:

Keep PrimeWest Health fully compliant with all payroll-related laws including Affordable Care Act (ACA) and Internal Revenue Service (IRS) regulations. Manage important reporting like Public Employee Retirement Association (PERA) and coordinate tax filings.

Oversee Benefits Administration:

Guide new employee benefit orientations, manage benefit enrollments, reconcile vendor statements, and coordinate and implement the annual open enrollment process.

Financial Support:

Assist with accounts payable and receivable processes including invoice entry, discrepancy resolution, and vendor communication when needed.

Human Resources Support:

Maintain personnel records, support recruitment and performance review systems, assist with updating HR policies, and promote workplace safety.

Documentation & Privacy:

Uphold strict HIPAA and data privacy standards in all record handling and policy reviews.

Team & Leadership Participation:

Be an active member of the Wellness and Engagement Committee, the Leadership Team, and the Operations Performance Improvement Committee. What You Bring to the Table 3 to 5 years of payroll experience with strong knowledge of payroll laws, benefits, and accounting basics. A proactive and independent mindset with an eye for process improvement and best practices. Expertise in Microsoft Office, payroll systems, QuickBooks, and data accuracy. Exceptional organizational skills and the ability to multitask in a fast-paced environment. Strong communication skills with a commitment to excellent customer service. Integrity and trustworthiness to manage confidential employee information.

Preferred:

Associate's degree or higher and Certified Payroll Professional (CPP) certification (or open to seek certification). Why You'll Love Working Here We value our employees and offer a comprehensive benefits package, including: Medical Insurance Dental Insurance Vision Materials Coverage Long-Term Disability (LTD) Coverage Life Insurance Pension Plan (PERA) 13 Paid Holidays Vacation Bank Sick Leave Bank Paid Volunteer Hours Fitness Room Onsite Be Part of a Team That Values You This role is not just about numbers—it's about people. You will be the trusted professional whom employees turn to with their payroll and benefits questions and concerns. Your contribution supports a positive, compliant, and efficient workplace culture. If this sounds like the right fit for you, we'd love to meet you! Apply by uploading your resume and a cover letter. In your cover letter highlight the top three reasons you're qualified, keeping in mind the versatile workload unique to this position.