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Administrative Assistant & Accounts Coordinator
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Pro-Choice Roofing
Minneapolis, MN (In Person)
$50,960 Salary, Full-Time
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Job Description
Administrative Assistant & Accounts Coordinator Pro-Choice Roofing Minneapolis, MN Job Details Full-time $23 - $26 an hour 5 hours ago Benefits Paid time off Professional development assistance Opportunities for advancement Qualifications Google Workspace Customer communication Teamwork Confidential information handling Spreadsheets Executive administrative support Attention to detail Data entry Productivity software Time management Full Job Description About Us Our mission is to provide a high-quality customer service to offer peace of mind to our customers. We help roofing contractors succeed by providing high-quality roofing installation services on all residential and commercial buildings. Our core values are the backbones of our business and guide our hiring process. We are organized, disciplined, aligned, and results oriented. This company currently operates locally, intending to expand our services to other regions. Job Summary The Administrative & Accounts Coordinator will play a key role in keeping the office organized, supporting financial processes, and assisting company leadership. This position combines administrative support, invoicing, accounts payable, scheduling, and executive assistance responsibilities. The ideal candidate is organized, dependable, comfortable working with numbers, and capable of managing multiple priorities in a fast-paced construction environment. Key Responsibilities Accounting & Financial Administration Prepare and send customer invoices. Process and track subcontractor invoices and payments. Verify invoices, purchase orders, and supporting documentation. Assist with accounts payable and accounts receivable tasks. Maintain organized financial and project records. Coordinate with accounting and management teams as needed. Administrative Support Manage email inboxes and respond to routine inquiries. Schedule meetings, appointments, and calendar events. Track tasks, deadlines, and follow-up items. Assist with document preparation, filing, and data entry. Order office supplies and maintain office inventory. Support company leadership with special projects and administrative tasks. Executive Support Assist the CEO with scheduling, organization, and task management, and other task. Coordinate internal meetings and communications. Prepare reports, spreadsheets, and summaries as requested. Help ensure important priorities are completed on time. Qualifications Required 2+ years of administrative, office management, bookkeeping, or accounting experience. Strong organizational and time-management skills. Excellent attention to detail. Professional written and verbal communication skills. Proficiency with Microsoft Office and Google Workspace. Ability to handle confidential information professionally. Ability to multitask and work independently. Preferred Experience in the roofing, construction, or contractor industry. Experience with QuickBooks or similar accounting software. Experience with CRM systems. Bilingual in English and Spanish. What Success Looks Like Customer invoices are sent accurately and on time. Subcontractor payments are processed efficiently. Leadership calendars and tasks remain organized. Office operations run smoothly and professionally. Important deadlines and follow-ups are not missed. Compensation & Benefits Competitive pay based on experience. Paid time off. Opportunities for growth and advancement. Supportive and team-oriented work environment.