Administrative Coordinator

Description We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments.

Responsibilities:

• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.
• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.
• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.
• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.
• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.
• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.
• Handle confidential information carefully while supporting records management and other sensitive administrative processes.
• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders. Requirements
• Prior experience in administrative support, coordination, or a related office-based role.
• Demonstrated ability to manage calendars and scheduling for multiple stakeholders in Microsoft Outlook.
• Proficiency with Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, with experience preparing detailed documents and correspondence.
• Ability to manage confidential information with discretion and maintain accurate, organized records.
• Experience supporting meetings or events, including virtual sessions and onsite logistics.
• Comfortable collaborating with cross-functional teams while balancing multiple priorities in a fast-paced environment.
• Experience with administrative systems or organizational platforms is preferred.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .