Prairie Five Meals Administrative Coordinator

GENERAL RESPONSIBILITIES

The Prairie Five Meals Administrative Coordinator oversees, communicates and administers support to the Prairie Five Meals Staff. They will perform a wide variety of duties, including administrative, clerical and direct service functions. Confidentiality is required. Attention to detail is essential.

Primary Responsibilities:

Provide assistance and information to the public by phone or in person. Assist participants with program paperwork over the phone or in person. Work with county family services with participant meals. Work with Microsoft Word, Excel and ability to learn other software programs as requested. Enter participant data into program software. Distribute program paperwork, meal sites and caterers. Complete monthly paperwork and report information through program software to funder. Train staff and volunteers on proper completion of paperwork. Review and update clients' electronic files. Scan and organize documents. Utilize computers for data entry, word processing, and other tasks. Provide statistical data to program director. Maintain open lines of communication with staff, participants and agency partners. Develop and maintain positive relationships with nutrition providers.

Secondary Responsibilities:

Participate in agency committees, work teams and strategic planning activities. Conduct agency outreach activities as requested. Assist in cross-training of other staff. Other duties as requested by supervisor. Provide information, referral and advocacy as needed.

Job Qualifications:

Strong written and verbal communications skills. Proficiency in Microsoft Office Suite (Excel, Outlook & Word), Canva and agency software programs. Ability to use personal computer for creation, development and maintenance of forms and tracking systems. Ability to work independently with minimum supervision. Ability to collaborate with new program opportunities. Ability to work effectively with individuals from diverse cultural and economic backgrounds. Preferred Demonstrated understanding of diverse backgrounds and cultures

Competencies:

Assertiveness

• Communicates position directly and honestly while demonstrating respect for others. Vision & Strategic Skills
• Sees beyond the present, anticipates future results, and accurately predicts trends. Verbalizes the vision and leads the transportation partners in that direction. Approachability/Collaboration-Receptive, puts others at ease by listening, allowing adequate time for interactions, and giving undivided attention. Customer Focus
• Builds effective relationships, identifies expectations, sees issues from their point of view by remaining confidential.

Ethics & Integrity-Possesses strong set of core values and beliefs consistent with social, moral and agency principles. Organizational knowledge-Develops formal and informal relationships within the agency structures and possesses the ability to operate successfully within the parameters of that culture. Self-knowledge/Personal Accountability

• Accurately assesses own strengths and weaknesses. Accepts responsibility for own actions including failure. Embraces experience as learning opportunities and not chances to blame. Problem Solving
• Gathers and analyzes information, identifies goals, explores and selects solutions, implements an action plan, and evaluates results. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. Physical Activity/ Requirements Sitting
• Sedentary work. Use of fingers, repetitive motion, grasping
• Picking, pinching, typing or otherwise working, primarily with fingers. Substantial movements (motions) of the wrists, hands, and/or fingers. Talking
• Expressing or exchanging ideas by means of the spoken word. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations sound. Close Visual Acuity
• Activity such as: preparing and analyzing data and figures; transcribing; viewing a computer screen; extensive reading.

Standing/Walking/Ability to lift 50 lbs Stooping/Bending/Reaching. Work in

Kitchen Work Environment:

This position is predominantly in an office environment with little to no temperature extremes, noises and physical and/or chemical hazards. Will require frequent travel outside of the office for meetings and training. Will utilize personal vehicle if Agency vehicle not available and will be reimbursed for business-related travel. Prairie Five is an Equal Opportunity Employer

A COMPLETED APPLICATION IS REQUIRED

! Applications can be found on our website: www.prairiefive.org Applications can be mailed to: Prairie Five CAC, Inc. PO Box 159 Montevideo, MN 56265

Job Type:

Full-time Pay:

$20.00

• $23.

00 per hour

Benefits:

Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person