Administrative Coordinator

Description We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency.

Responsibilities:

• Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies.
• Provide scheduling, documentation, and project support to the Executive Director and leadership team.
• Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information.
• Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes.
• Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation.
• Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors.
• Identify opportunities for process improvements and implement operational systems to enhance efficiency.
• Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed. Requirements
• Proven experience in administrative coordination or a similar role, preferably within a non-profit organization.
• Strong skills in calendar management, scheduling, and handling inbound communications.
• Proficiency in maintaining accurate records and performing data entry tasks.
• Familiarity with accounts payable processes and financial reporting.
• Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to prepare well-structured correspondence and materials.
• Competency in using office software and tools to support operational efficiency.
• A proactive mindset with a commitment to contributing to a collaborative team environment.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .