Administrative Coordinator

We are looking for an Administrative Coordinator to join a motor freight forwarding operation in St. Cloud, Minnesota. This Long-term Contract position will provide essential support to billing and pay functions by ensuring administrative processes are completed accurately and on schedule. The ideal candidate will bring strong organizational skills, a careful eye for detail, and the ability to collaborate effectively with multiple teams in a fast-paced environment.

Responsibilities:

• Enter and maintain billing and payment data with a high level of accuracy across administrative records.
• Review, prepare, and process invoices to support timely and correct financial transactions.
• Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information.
• Generate routine and ad hoc reports for internal tracking, operational visibility, and department support.
• Coordinate with cross-functional teams to gather information and resolve issues within required timelines.
• Monitor administrative workflows related to billing support and follow up on outstanding items as needed.
• Organize documentation and correspondence to ensure records are complete, accessible, and up to date.