Workplace Administrative Coordinator

Workplace Administrative Coordinator at Confidential Workplace Administrative Coordinator at Confidential in Waldron, Missouri Posted in 9 days ago.

Type:

full-time

Job Description:

We are seeking a Part-time Workplace & Administrative Coordinator to support the daily operations of our office (part-time). This is a hands-on role encompassing front desk responsibilities, facilities coordination, and team event planning. The ideal candidate is organized, dependable, and able to manage multiple priorities in a dynamic environment. A proactive mindset and strong sense of ownership are essential to success in this role. Daily Tasks Welcome and assist guests, clients, and staff with a polished, professional presence befitting a financial services environment.

Oversee facilities day-to-day:

space readiness, vendor scheduling, maintenance coordination, and building access protocols. Manage procurement of office supplies, kitchen stock, and equipment through vendor portals and local pickups as needed. Coordinate internal meeting logistics - room reservations, catering, A/V setup, and post-meeting cleanup. Support planning and execution of company events, team gatherings, and client-facing activities.

Own the mailroom function:

receiving, sorting, and routing packages and correspondence; managing courier and post office relationships. Maintain scheduling systems for shared resources, including conference rooms, desks, and training spaces. Assist with budget tracking for office and facilities spend; support documentation and process improvement initiatives. Flex into ad hoc administrative and operational projects across departments as business needs evolve. Requierments Background in workplace operations, administrative support, facilities coordination, or executive assistance. High degree of professionalism and discretion - this role operates in a client-facing, regulated industry environment. Proactive by nature; identifies what needs to be done and handles it without waiting to be directed. Calm and organized under pressure, with the ability to reprioritize quickly when the day changes on you. Strong written and verbal communication skills; comfortable interfacing with leadership, vendors, and external guests alike. Proficient in Microsoft 365 (Outlook, Excel, Word, PowerPoint, MS Forms). Tech-comfortable and able to troubleshoot basic office tech, and self-sufficient when learning new platforms. Availability to work part-time Monday - Friday in the Kansas City Metropolitan Area.

Compensation:

$18 - $25/hr.