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Job Description
External Applicants:
Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
Cover Letter and Supporting Documents:
Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note:
The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees:
Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary The Part-Time Administrative Coordinator provides high-level administrative, scheduling, and logistical support to the President Emerita of Wake Forest University. Working between 10 and 15 hours per week, this role serves as the primary point of coordination for the President Emerita's professional activities, including calendar management, travel arrangements, correspondence, and general office operations. Working independently and with discretion, the Coordinator ensures the President Emerita's engagements are well organized, efficiently managed, and aligned with university priorities while maintaining flexibility appropriate to a part-time position. The majority of the essential functions will be able to be performed remotely, however, the successful candidate will be willing and able to perform work on site at times in Charlotte, NC on an as-needed basis. Job Description Essential Functions Calendar Management and Scheduling Manage the President Emerita's calendar, including meetings, speaking engagements, events, and virtual appointments Coordinate requests from internal and external constituents, exercising sound judgment in prioritizing commitments Arrange meeting logistics, including scheduling, location coordination, and distribution of relevant information Monitor scheduling conflicts and make adjustments as needed Maintain accurate records of upcoming commitments and follow-up needs Travel Coordination Arrange travel, including flights, lodging, ground transportation, and itineraries Prepare and distribute travel schedules and supporting materials Assist with travel reimbursements and documentation as needed Correspondence and Communications Draft, proofread, format, and distribute routine correspondence on behalf of the President Emerita Manage incoming communications (email, mail, and requests), routing or responding as appropriate Maintain organized records of correspondence and contacts Support preparation of remarks, background materials, or briefing information as requested Office Coordination and Operations Serve as the primary administrative point of contact for the President Emerita's office Coordinate supply needs and basic office operations Process invoices, reimbursements, or administrative paperwork as needed Arrange hospitality for occasional meetings or visitors Event and Engagement Support Assist with logistical planning for events, meetings, and special projects involving the President Emerita Coordinate materials, attendee information, and scheduling details Support follow-up communications as needed Required Qualifications Bachelor's degree preferred; relevant experience may substitute Minimum of 3 years of executive or senior-level administrative experience Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to manage multiple priorities independently High level of discretion and ability to handle confidential information Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms Professional demeanor and strong interpersonal skills Preferred Qualifications Experience in higher education, nonprofit, or executive office environments Experience supporting senior leaders or public figures Familiarity with travel coordination and event logistics Key Competencies Sound judgment, discretion and strict adherence to confidentiality requirements Flexibility and responsiveness Strong time management Ability to work independently with limited supervision Commitment to professionalism and service excellence Disclaimer This position description outlines primary responsibilities but is not intended to be exhaustive. Additional duties may be assigned as needed to support the work of the President Emerita. Additional Job Description Time Type Requirement Part time Note to
Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
About WFU:
Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount. Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.
The University is comprised of:
the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto "pro humanitate," which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative. Winston-Salem, North Carolina Wake Forest is located in Winston-Salem, North Carolina, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene. Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town.
