Assets Administrative Coordinator

SUMMARY:

The Administrative Coordinator is a member of SMI Properties, a subsidiary of Speedway Motorsports, LLC. This role supports the Merchandising and Assets & Transportation departments of SMI Properties, which provides souvenir operations, and golf cart rentals to large event venues across the US. This position is a full-time, hourly position which reports to the Administrative Manager. The ideal candidate will adopt a GLOBE mentality. GLOBE stands for Generously Lending Our Best Efforts. This is done by holding themselves and their teammates accountable for taking our best practices the last mile - optimizing them for maximum value to all of our stakeholders while sharing insights on how to improve our company. The ideal candidate will also be a productive and proactive self-starter who is passionate about his/her duties and willing to put forth the extra effort to achieve excellence.

JOB DUTIES

Provide exceptional customer service to customers with the upmost professionalism screen incoming calls and email correspondence and respond independently when possible onboard new customer accounts process orders monitor customer requests and communicate with event leads Review and maintain customer and vendor files, including but not limited to, certificates of liability insurance, billing information, etc. Accurately input and manage data in various systems and databases Maintain a database of products and approvals for licensed merchandise Create and process purchase orders for supplies, parts, transportation, etc. as needed for Events department Communicate with vendors as needed Assist with post-event reconciliation reporting for events Assist with inventory cycle counts Other duties as assigned

QUALIFICATIONS

This role requires strong organizational skills, excellent communication abilities, and the ability to work well in a fast-paced environment. The ideal candidate will play a crucial role in supporting accuracy and efficiency of our daily office operations. Proven experience in an administrative assistant or similar role for 2 years. Familiarity with rental business, event-based business and/or racing industry a plus. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Detail-oriented with a high degree of accuracy. Proactive and able to work independently or as part of a team with minimal supervision. Willingness to continually learn and adapt to new challenges. Able to interact professionally with employees at every level of the organization.

BENEFITS

Insurance benefits: Medical, Dental, Vision, Life, Disability 401K with company match Paid time off Continuing education opportunities