Administrative Coordinator

We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Williston, Vermont. This long-term contract role offers an exciting opportunity to manage scheduling, oversee operations, and provide light administrative support for a fast-paced organization. The ideal candidate will bring a high level of energy, initiative, and ownership to the position, treating it as their own and ensuring success in all aspects of the role.

Responsibilities:

• Coordinate and manage daily schedules for a team of nine field technicians, ensuring efficiency and accountability.
• Monitor technician performance, holding them responsible for meeting schedules and delivering on commitments.
• Perform administrative tasks, including creating labels, maintaining accurate records, and logging data in internal systems.
• Support special projects and general operations using intermediate-level skills in Microsoft Word and Excel.
• Oversee the filing and organization of accounts payable invoices, ensuring timely and accurate record-keeping.
• Deliver exceptional customer service, addressing inquiries and providing solutions with attention to detail and confidence.
• Maintain effective communication with team members and management to ensure smooth operations.
• Contribute to a positive, business-casual work environment by demonstrating reliability and a team-oriented mindset.