Administrative Operations Coordinator Portsmouth, NH 03801 $26
- $29 an hour
- Full-time $26
- $29 an hour
- Full-time CMA Engineers is seeking a talented, motivated, detail-oriented Administrative Operations Coordinator to join our team in our Portsmouth, NH office.
CMA Engineers is a civil/environmental/structural consulting engineering firm. We offer a challenging and collaborative atmosphere with professional growth opportunities, competitive compensation, and a comprehensive benefits package. We are seeking an experienced, highly organized individual to provide support for our three offices with 40 engineers and staff, to help keep everything running. Our desired candidate will have a positive attitude and the ability to manage and complete a wide range of tasks and duties. They must be able to manage tight deadlines while delivering high-quality results with special attention to detail. If you thrive in a collaborative environment where results and people matter, then we want to hear from you! Responsibilities General administrative support for consulting engineering office, including, but not limited to: Edit, format and compile documents including correspondence, reports, billing letters Distribute plans and specifications for bidding and maintain plan holder lists. Provide a positive and professional first impression to clients coming into the office and on the phone. Answer phones in a prompt and courteous manner and route incoming calls to appropriate personnel. Electronic filing of documents Manage mail including coordinate and carry out mail and package pick up and drop off with USPS, FedEx, and UPS and maintain accurate/timely records. Maintain three offices, including order and stocking office supplies, equipment, mailing supplies. Coordinate equipment maintenance and repair, making prompt calls to vendors and/or facilities people as appropriate. Assist finance department in completion of defined tasks Assist marketing department in completion of defined tasks including opportunities for marketing and business development (existing experience a plus, opportunities for growth) Experience Proven office experience with a minimum of four years in administrative or clerical roles Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) Experience with InDesign or Photoshop highly desirable Excellent phone etiquette skills with experience managing multi-line phone systems in a professional setting Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Experience in AEC (Architectural, Engineering, and Construction) industry experience a plus. Knowledge of Deltek Vision a plus Experience in marketing and business development a plus with opportunities for growth in these areas Personal assistant or office management experience that showcases strong time management skills Join us as an Administrative Operations Coordinator to be at the heart of our organization's success! Bring your enthusiasm, multitasking prowess, and dedication to excellence as you help create an efficient workspace where everyone can thrive. This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.
Pay:
$26.00
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance
License/Certification:
Drivers License (Required) Ability to
Commute:
Portsmouth, NH 03801 (Preferred)
Work Location:
In person
