Administrative Coordinator

Administrative Coordinator Camden, NJ Job Details Full-time $59,893.48 a year 1 day ago Benefits Paid holidays Dental insurance Employee discount Life insurance Qualifications Spanish Google Workspace Budget management Report writing WordPress Event coordination Customer service Faculty collaboration Expense management Writing skills Student record keeping Zoom Executive administrative support Mid-level Communication platforms Community outreach Bachelor's degree PeopleSoft Task prioritization Human resources Organizational skills Microsoft Teams Project implementation Mailchimp E-learning platforms Budgeting Webex Productivity software Office management Managing executive calendars Canvas LMS software Travel scheduling 2 years Procurement management Communication skills Full Job Description Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department Diversity, Inclusion & Communi Overview Ranked #46 in U.S. News & World Report 's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. Posting Summary Rutgers University-Camden seeks an Administrative Coordinator reporting to the Director of Operations of DICE. The Administrative Coordinator provides comprehensive administrative and operational support for DICE. This position serves as a central coordination point for the division's operations, ensuring the effective management of schedules, meetings, communications, and office logistics in support of divisional leadership and staff. The Administrative Coordinator manages complex calendars for senior leadership, coordinates divisional meetings and events, prepares agendas and meeting documentation, and supports the daily functioning of the office environment. The role also provides operational support for procurement and financial processes, including coordinating purchasing requests, processing expense documentation, supporting vendor onboarding, and assisting with travel arrangements and related logistics. Additionally, the Administrative Coordinator assists with the coordination and implementation of divisional events and programs, supports communication and outreach efforts, manages event registrations and logistics, and coordinates the use of shared spaces within the division. Working closely with campus partners, faculty, staff, students, and community stakeholders, this position ensures efficient information flow, maintains organized records and documentation, and supports divisional initiatives through strong administrative coordination, attention to detail, and the ability to manage multiple priorities in a dynamic higher education environment. The Administrative Coordinator is an integral part of the administrative, financial, and operational support. This position's duties include the timely, accurate, and complete collection, recording, processing, and ongoing HCM management, among others; procurement support including vendor onboarding, purchase request submissions, facilitating the transfer of internal DICE grants, and budget management assistance; and general support for the DICE team, including calendar and meeting management, internal and external communications, event planning assistance, and report preparation. This position will report directly to the Director of Operations. The individual in this position will work closely with the DICE directors, RU-C faculty, staff, and students, and external community partners. To ensure operational efficiencies and help maintain the resources of the division, this position will serve as the first-level contact regarding day-to-day office operations and administration. Additional duties include assisting with organizing, executing, and coordinating office procedures and routines; providing confidential, administrative, and general staff assistance in matters such as event logistics, travel arrangements, scheduling, research, basic web updates, report writing, the maintenance of student records, and the management of office and program functions. As this position will be the "front line" to stakeholders visiting the office, the position requires excellent customer service skills and the ability to prioritize tasks effectively. The Administrative Coordinator will assist multiple projects, which could include the enforcement of policies related to human resources/personnel for staff and student workers. Further, the position will be responsible for coordinating special projects as required and directed by the Director of Operations. FLSA Nonexempt Grade 04 Salary Details Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree or equivalent combination of education and experience; plus a minimum of two years of relevant experience in higher education or related context. Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Bachelor's degree and/or prior experience in higher education and event logistics. Fluency in Spanish. Strong organizational skills, communication skills (written and verbal) as well as the ability to manage day-to-day activities along with long-term projects. Excellent work ethic and passion to learn plus ability to prioritize and multi-task are a must. Ability to initiate ideas and execute projects independently. An exceptional commitment to providing high quality customer service to students, staff, faculty, and visitors. Equipment Utilized Microsoft Office/Teams, Adobe Cloud, Google Workspace, web and design software (i.e. WordPress/Canva), use of various video conferencing tools (Zoom, WebEx, Teams, etc.), and email applications (i.e. Mailchimp). Knowledge of Rutgers E-learning system (Canvas), Navigate, Anthology (Engage), GivePulse (RCommunity), payroll (Human Capital Management System) and/or HR systems (PeopleSoft) are a plus. Physical Demands and Work Environment Ability to lift up to 15 lbs Availability to work some evenings and occasional weekends Special Conditions Posting Details Posting Number 26ST0494 Posting Open Date 03/21/2026 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions Required fields are indicated with an asterisk (•). Applicant Documents Required Documents Resume/CV Cover Letter/Letter of Application List of Professional References (contact Info) Optional Documents