Property Administrative Coordinator

Property Administrative Coordinator USP Management Fort Lee, NJ Job Details Full-time $45,000 - $55,000 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Referral program Qualifications Google Workspace English Customer inquiry handling Korean Productivity software Full Job Description We are hiring a Property Administrative Coordinator to serve as an operational backbone across our property management activities. This is a well-rounded role that touches tenant communication, vendor coordination, financial recordkeeping, and office administration — ideal for someone who thrives on variety and takes ownership of their work.

Responsibility Areas:

Property & Tenant Relations Proactively assist the Property Manager with tenants and building management, helping to address inquiries and resolve concerns in a timely and professional manner. Coordinate with vendors and contractors for property repairs, maintenance, and upkeep. Assist with lease agreements, renewals, and terminations, and support tenants with lease-related questions. Financial & Administrative Support Review and validate invoices for property-related expenses, including insurance, property taxes, maintenance fees, and management fees. Process payments for property-related costs and track rent collections, following up on late accounts as needed. Record financial transactions related to property management (rent payments, vendor invoices, maintenance expenses) and handle general bookkeeping tasks. Operations & Office Administration Maintain accurate records for compliance and company operations. Order and manage office and property-related supplies as needed. Perform ad hoc administrative tasks as assigned.

Minimum Qualifications:

0-1+ years of relevant experience in administrative coordination, property management, or a related field Strong organizational skills with the ability to manage multiple priorities effectively. Excellent written and verbal communication skills Proficiency in Microsoft Office Suite and Google Workspace. Self-starter with a professional demeanor and a collaborative mindset. Proficiency in both English and Korean languages.

Preferred Qualifications:

Familiarity with property management processes or real estate administration. Experience with QuickBooks or similar accounting software.

Work Hours:

Full-Time (Monday - Friday, 8:30 AM - 5:30 PM) We believe great work deserves great support. Here's what we offer: Medical, Dental & Vision Insurance Paid Vacation, Sick Days, and Holidays Performance Bonuses Educational Training Reimbursements Employee Referral Incentives Daily Lunch Fringe Allowance Team Lunches & Dinners Fitness Membership Reimbursements Employee Birthday Gifts Recognition & Service Year Awards USP is an Equal Opportunity/Affirmative Action Employer — M/F/Disabled/Vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.