Administrative Coordinator

Administrative Coordinator Pocas International Corp. South Hackensack, NJ Job Details Full-time $45,000 - $50,000 a year 1 hour ago Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Filing Executive administrative support English Organizational skills Business Administration Associate's degree Escalation handling Full Job Description About POCAS International Corp. POCAS International Corp. is a U.S.-based importer and distributor of specialty food and beverage products, representing brands from Europe, South Asia, China, Korea, and South America. With approximately 85 employees across six regional branches — including our New Jersey headquarters, and offices in California, Illinois, Georgia, Florida, and Texas — we are a dynamic, multicultural company committed to operational excellence and employee well-being. Position Summary We are seeking a detail-oriented, organized, and proactive Administration Coordinator to join our Planning & Coordination (P&C) team at our South Hackensack, NJ headquarters. This is a hands-on support role responsible for day-to-day HR administration, general office administration, and internal communications coordination. This position does not make independent HR decisions. Rather, it serves as the primary intake and execution point for HR administrative processes, operating under the direct guidance of the P&C Director. The ideal candidate is someone who communicates clearly, stays on top of deadlines, follows up proactively, and escalates issues promptly and accurately. Key ResponsibilitiesHR Administration Process and maintain employee time records and PTO balances in ADP Workforce Now Coordinate new hire onboarding logistics: I-9 completion, document collection, ADP setup, orientation scheduling Prepare and distribute documents under P&C Director approval: offer letters, warning letters, correction notices, and other employee communications Maintain accurate and organized employee files in compliance with company recordkeeping requirements Track probationary periods, anniversary dates, and performance review schedules; send timely reminders to managers Support the documentation of HR incidents and employee relations matters per company SOP Assist with benefits administration coordination and open enrollment communications Support multi-state compliance tracking (NJ, CA, IL, GA, FL, TX) by following established templates and procedures General Administration & Office Management Manage day-to-day office operations at

HQ:

supplies, vendor coordination, mail, and facilities liaison Coordinate scheduling, meetings, and internal communications for the P&C team Maintain and update the company's internal policy documents, SOPs, and reference guides as directed Prepare reports, summaries, and reminders for management review Support P&C Director with project tracking and administrative follow-through Coordinate with branch offices on administrative matters as needed Reporting & Escalation Provide regular status updates and progress reports to the P&C Director Identify and escalate compliance-sensitive matters, deadline risks, or unresolved employee issues promptly — do not sit on issues Maintain issue tracking logs and follow up on open items until resolution Qualifications Associate's or Bachelor's degree in Business Administration, Office Management, or a related field (or equivalent work experience) 2+ years of experience in office administration, HR support, or a coordinator role Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with ADP or similar HRIS a strong plus Exceptional organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously Strong written and verbal communication skills in English Demonstrated ability to follow through on tasks, meet deadlines, and escalate issues appropriately Ability to handle sensitive and confidential information with discretion

Pay:

$45,000.00 - $50,000.00 per year

Work Location:

In person