Administrative Coordinator

Administrative Coordinator at Howard-Sloan Search Administrative Coordinator at Howard-Sloan Search in West New York, New Jersey Posted in 6 days ago.

Type:

full-time

Job Description:

About the

Company:

A well-established financial services firm is seeking an Office & Administrative Coordinator to support daily office operations and provide administrative support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who enjoys being the go-to person for both office management and executive support responsibilities.

Responsibilities:

Office Operations Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience Coordinate conference rooms and meeting spaces, including meeting preparation and logistics Maintain common areas and shared office spaces to ensure a polished and professional environment Assist with the day-to-day operations of a fast-paced office Administrative Support Provide administrative support to senior executives Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders Serve as a liaison between internal teams and external contacts Coordinate domestic and international travel arrangements, including itineraries and accommodations Prepare and process expense reports in a timely and accurate manner Assist with document preparation and electronic signature requests Maintain various reports, trackers, and administrative records Handle confidential information with discretion and professionalism Support special projects and ad hoc administrative requests as needed Office & Team Support Answer and direct incoming calls Coordinate employee events, meetings, and team functions Manage incoming and outgoing mail, deliveries, and office correspondence Partner closely with colleagues to ensure seamless office coverage and support

Qualifications:

3+ years of experience in an Office Coordinator, Administrative Coordinator, Receptionist, Executive Assistant, or similar administrative support role Experience supporting multiple executives in a professional services or financial services environment preferred Strong organizational and time management skills with exceptional attention to detail Excellent written and verbal communication skills Ability to manage competing priorities in a fast-paced environment Proactive, resourceful, and solutions-oriented mindset High level of discretion and professionalism when handling confidential information Strong proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint Associate's or Bachelor's degree preferred

Total Compensation Package:

In addition to base salary, the firm also offers bonus eligibility and a comprehensive benefits package. If this sounds like a fit, we'd love to hear from you. Please apply with your resume for immediate consideration.