Manager of Administrative Services

Manager of Administrative Services at Green Key Resources Manager of Administrative Services at Green Key Resources in West New York, New Jersey Posted in 8 days ago.

Type:

full-time

Job Description:

A law firm is looking for a dynamic Administrative Manager to join their team. This position will lead administrative professionals, overseeing administrative teams and be a liaison between the attorneys and staff.

Onsite:

Monday•

Friday Hours:

8:30am•5pm

Salary:

120k•140k base Responsibilities Lead and supervise administrative services within a professional services environment, ensuring efficient operations and high-quality support. Collaborate with attorneys and partners to address support needs and optimize administrative workflows. Oversee staffing assignments, ensuring balanced workloads and appropriate resource allocation. Provide coaching, training, and performance management to administrative staff, fostering professional growth and compliance with firm guidelines. Coordinate recruitment, onboarding, and orientation processes for new hires within the administrative team. Manage attendance, leave requests, and overtime approvals using firm software to ensure compliance and efficiency. Conduct regular team meetings, performance evaluations, and feedback sessions to maintain alignment and address concerns. Participate in cross-office initiatives, including training material creation and troubleshooting filing issues. Maintain department records and assist in various administrative projects to support organizational goals. Supervise Practice Coordinators and Practice Assistants, ensuring effective support for attorneys and partners. Collaborate with senior management to address staffing needs and implement process improvements. Coordinate recruitment and onboarding processes for administrative team members. Conduct regular team meetings to provide updates and gather feedback on operational matters. Participate in cross-office initiatives, including training and troubleshooting administrative processes. Maintain comprehensive department records and assist in various projects to support organizational goals. Ensure compliance with firm policies and procedures through effective documentation and oversight. Requirements Bachelor's Degree or equivalent relevant work experience in a professional services environment. Minimum of 5 years' experience in legal support or administrative services, including 3 years in a supervisory role. Comprehensive understanding of litigation filing procedures and administrative processes. Proficiency in Microsoft Word and Excel, with advanced document formatting and editing skills. Excellent written communication, organizational, and problem-solving skills. Strong interpersonal skills to effectively collaborate with all levels of firm personnel. Strategic thinking and ability to handle a wide range of administrative challenges. Experience in conducting performance evaluations and managing team development.