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Administrative Coordinator
Job
Robert Half
Reno, NV (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Reno, Nevada. In this role, you will play a key part in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional support to both staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys contributing to an organized and welcoming workplace.
Responsibilities:
- Greet visitors and guests warmly while ensuring they have a positive and attentive experience.
- Manage incoming and outgoing mail, documents, and messages with accuracy and efficiency.
- Provide support for accounting tasks, including processing check deposits, tracking company purchases, and maintaining purchase order documentation.
- Assist with creating, preparing, and distributing correspondence, reports, training materials, and proposals.
- Ensure all office documents and materials are accurate and delivered in a timely manner.
- Coordinate special activities and assignments as directed by management.
- Handle conference registrations, travel arrangements, meeting facilitation, and business development tasks.
- Keep workspaces organized and maintain an efficient environment to support productivity.
- Monitor and replenish office supplies, including copier materials and general inventory.
- Collaborate with property management to address facility-related concerns and needs. Requirements
- High school diploma or equivalent, with at least 5 years of relevant experience, or a college graduate in administration or related field.
- Strong ability to manage inbound calls and direct communication effectively.
- Proficiency in all MS Office software
- Skilled in organizing files and documentation.
- Experience in managing office supplies and inventory.
- Ability to compile and prepare documents with attention to detail.
- Demonstrated aptitude for assisting guests and fostering a welcoming environment.
- Capable of working in a team environment with excellent interpersonal skills.