Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and deliver responsive service to both internal teams and external customers. This contract position with potential for a permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a mix of clerical, customer-facing, and document-processing responsibilities. The role requires strong communication, sound judgment, and the ability to keep workflows moving efficiently in a fast-paced environment.

Responsibilities:

• Serve as a primary point of contact for callers, visitors, and internal stakeholders by providing courteous, timely, and solution-focused support.
• Handle customer concerns with care, using tact and sound judgment to resolve issues and reduce conflict.
• Perform a range of office support duties such as document preparation, scanning, mailing, fax coordination, and accurate record entry.
• Review, complete, and update forms and related documentation within designated systems to maintain accurate operational records.
• Assist with accounts receivable activities by checking service authorizations for accuracy and coordinating follow-up corrections as needed.
• Manage scheduling, calendar updates, and related administrative coordination to support smooth day-to-day operations.
• Organize and maintain digital files and records to ensure documents are easy to access, current, and properly stored.
• Follow company policies, regulatory expectations, and established procedures while maintaining confidentiality and attention to detail.