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Administrative Coordinator
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Solomon Page
New York, NY (In Person)
Full-Time
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Job Description
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Administrative CoordinatorPOSTED 6/3/2026 POSTED 6/3/2026
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Job Description We are hiring an administrative coordinator for a fashion company in NYC!Pay:
$29/Hr + based on experience Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordination ofInternational Market Week Responsibilities:
CALENDAR / TRAVEL / EXPENSE MANAGEMENT
Manage scheduling and coordination of meetings, team meetings, and individual meetings across all time zones for SVP- Global License & International Strategy with a clear sense of urgency and accuracy Take ownership for ensuring prioritization is clear and executed against Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines
- TBD based on SVPs discretion Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc. Take ownership for the International Travel Budget with oversight from Senior Manager
- International Operations
COMMUNICATION & DOCUMENTATION
Prepare requested presentations and other forms of communication to internal and external Business Partners including supporting on All Hands decks Update confidential reports/materials as directed & create/prepare materials for key meetings Handle proprietary and non-routine information with confidentiality Understand and execute against priorities, where not clear seek to understand Manage notes and action items for Weekly Direct Reports meeting as well as monthly Extended International Leadership meetings; Town Halls•PRIORITIZATION & TIME MANAGEMENT
Manage the handling of multiple calendars and deliverables Prioritize tasks/requests in order to meet deadlines with critical attention to detail Proactively communicate with team to ensure they are aware of timelines and conflicting priorities Flexibility to work outside of U.S. time zones is sometimes required due to leaders travel schedule or international partnersGENERAL RESPONSIBILITIES
Coordinate International Market Weeks.Including but not limited too:
catering, fit model bookings, calendar management, logistics management Manage Zipline International user access, setup and troubleshooting Manage building guest access with security team Support senior leaders with administrative tasks, such as but not limited to: IT tickets, new hire set ups, meeting room bookings, distro management, etc. Order necessary supplies/samples for departmentRequired Qualifications:
Associates or Bachelors degree or commensurate experience required 5+ years previous experience supporting Executive Leadership in a high touch capacity preferred Experience booking & managing extensive international travel schedules as well as visa applications Experience with Concur & Ariba preferred or similar expense systems Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers- which sets us apart in the industries we serve.