Administrative Coordinator

Administrative Coordinator Temple Israel Dayton Dayton, OH Job Details Full-time From $18 an hour 4 hours ago Qualifications Computer operation Microsoft Excel Microsoft Outlook Executive administrative support Organizational skills Full Job Description Administrative Coordinator Temple Israel, Dayton, Ohio Reports to: Executive Director Position type: Full‑time Summary The Administrative Coordinator provides comprehensive administrative, operational, and congregational support to Temple Israel staff, clergy, leadership, volunteers, and members and serves as a primary point of contact for the congregation and community. This position serves as a primary point of contact for the congregation and community while helping ensure the efficient daily operation of the Temple office, facility, programs, communications, ritual support, and cemetery administration. Key Responsibilities Front‑desk and

Office Support:

Greet visitors; answer and direct calls; take messages; receive and sort mail; prepare daily check registers and deposit documentation.

Records and Database:

Enter and maintain membership, donor, tribute, and memorial records; prepare invites, membership, and condolence correspondence.

Event and Calendar Management:

Maintain master Temple and building calendars; create online RSVP/registration forms; distribute attendee lists; schedule meetings and coordinate event logistics.

Ritual and Lifecycle Support:

Coordinate logistics and ordering for Shabbat, High Holidays, and lifecycle events; prepare yahrzeit notices; manage memorial book administration and related mailings.

Cemetery Administration:

Maintain cemetery records; assist with burial rights, purchase/transfer documents, certificates, and funeral/cemetery logistics.

Facility Coordination:

Coordinate facility reservations and space usage; confirm contracts and communicate setup instructions to maintenance staff and vendors; monitor and report facility or HVAC concerns; maintain linen and event inventories.

Communications and Publications:

Maintain mailing lists and assist with newsletters, calendars, and community submissions; communicate Temple events to partner publications and organizations.

General:

Perform other administrative and operational duties as required.

Qualifications Skills:

Strong written and oral communication; excellent organization and attention to detail; calm, compassionate interpersonal style; resourceful problem‑solver.

Technical:

Proficiency with Microsoft Word, Outlook, Excel; familiarity with Publisher, InDesign, Access preferred.

Experience:

Prior administrative, nonprofit, synagogue, or community organization experience preferred.

Physical:

Ability to sit at a computer for extended periods; communicate clearly in person and by phone; stand and move throughout the facility during events; lift up to 20 pounds. How to Apply Provide a resume and brief cover letter. Applications accepted until position is filled.

Pay:

From $18.00 per hour

Work Location:

In person