Administrative Coordinator $25.00 - $29.00 Per Hour (DOE)

Our History For more than 46 years, Naegeli Deposition and Trial has been a trusted leader in court reporting and litigation support services nationwide. Headquartered in the US Bancorp Tower in downtown Portland, Oregon, Naegeli is nationally recognized for exceptional client service, operational excellence, and award winning support. Attorneys and law firms across the United States rely on Naegeli for precision, reliability, and professionalism on every assignment. Our Culture At Naegeli, we believe great work starts with a supportive and positive environment. We offer a stable, growth-focused workplace where employees can build long-term careers while advancing professionally and financially. Our team values accountability, collaboration, and pride in delivering excellent service. We are committed to supporting our employees with strong benefits, clear expectations, and a workplace that values balance, respect, and long term success. Why You Will Love Working Here You will join a well-established company with long-term stability and a strong reputation in the legal industry Your work will be valued and relied upon daily by attorneys and internal teams across the country You will work in a professional, well-organized office environment with clear expectations and support You will have opportunities to grow your skills and build a long term career rather than just hold a job You will be part of a team that takes pride in quality work and treats people with respect Benefits Our comprehensive benefits package is designed to support your health, financial security, and overall well-being. Paid time off and paid holidays Medical, dental, and vision insurance Competitive 401(k) plan with employer matching Flexible spending accounts for healthcare and dependent care Employer-provided life and disability insurance On-site gym membership located in our building Beautiful professional office environment that supports productivity and teamwork Position Details As a Scheduling Coordinator, you will be the first point of contact for clients seeking to schedule services nationwide. This role is essential to delivering a seamless client experience. Responsibilities include Answering incoming calls in a professional and welcoming manner Scheduling court reporters, interpreters, videographers, and related services Accurately entering scheduling details into internal systems Researching supplemental information as needed, including conference room locations, hotel options, and client logistics Communicating new assignments clearly and positively to internal staff Coordinating with outside service providers and negotiating basic service terms when required Confirming assignments with clients by phone and email prior to the scheduled date Required Skills Strong ability and willingness to learn quickly Exceptional accuracy and attention to detail Highly organized with the ability to manage multiple priorities Comfortable shifting focus when priorities change Clear, professional phone and in-person communication skills Strong written communication skills Sense of urgency and responsiveness Professional demeanor and strong work ethic Solid computer and administrative skills Additional Requirements Professional appearance and positive attitude Excellent attendance history and demonstrated employment longevity Minimum of five years of office or administrative experience Residence within 25 miles of downtown Portland Trustworthy, reliable, and career-focused All formal education completed

Position Type:

Full time

Work Arrangement:

On-site only. This position is not remote or hybrid.

Job Type:

Full-time Pay:

$25.00

• $29.

00 per hour

Benefits:

401(k) 401(k) matching Flexible spending account Health insurance Life insurance Paid time off Vision insurance Application Question(s): Approximately how many words can you type per minute? Name three qualities that make you an ideal candidate for this position No remote or hybrid option available. Are you comfortable working in an onsite office setting? During the initial training period, the work hours will be 8:30am

• 5:00pm. After the training has been completed, the set work hours will be Mon
• Fri from 11:00 am
• 7:30pm.

Are you comfortable working at the mentioned set shift hours once training has been completed?

Work Location:

In person