Administrative Coordinator

Job Listing ID:

4461723

Job Title:

Administrative Coordinator Application Deadline:

Open Until Filled

Job Location:

Portland

Date Posted:

03/27/2026

Hours Worked Per Week:

40

Shift:

Day Shift Duration of Job:

Either Full or Part Time, more than 6 months You may contact this employer directly. (Obtain the contact information to print or add to your jobs.)

Job Summary:

Administrative Coordinator US-OR-Portland Requisition ID:

2026-38506

Position Category:

Administrative/Office Support

Job Type:

AFSCME union represented

Position Type:

Regular Full-Time

Posting Department:

Knight Cancer Institute

Posting Salary Range:

$29.38•$39.72 per hour, with offer based on education, experience, and bargaining agreement with

AFSCME 328

Posting FTE:

1.00

Posting Schedule:

Monday•Friday, with occasional nights and weekends

Posting Hours:

Standard business hours, typically 8:30am•5:00pm

HR Mission:

School of Medicine

Drug Testable:

No Department Overview The OHSU Knight Cancer Institute, known as one of the pioneers in personalized cancer medicine, is an international leader in research and cancer treatment. Driven by its mission to end cancer as we know it, the institute is building upon its expertise in targeted treatments to advance the early detection of cancer when the disease is most treatable.

Function/Duties of Position Position Summary:

This position supports the Division of Hematology and Medical Oncology within the Knight Cancer Institute, with emphasis on direct support to faculty. Duties include calendar management, meeting coordination, document preparation, travel coordination, purchasing, reimbursements, event assistance, and other duties as assigned. Serves as primary contact for various internal and external requests to the Division.

Manages projects such as:

tumor boards, call schedules, attending schedules, locums tenens invoicing, new provider and staff orientation as they arise. Develops and tracks the policies, procedures, systems, and forms necessary for relevant programs in the Division, and disseminates those to staff as required.

Key Responsiblities Administrative:

Manage complex calendar and appointments in MS Outlook. Provide meeting coordination, document preparation, and event assistance. Arrange travel for staff, outside visitors, and recruitments. Manage correspondence by initiating and responding to emails and calls. Assist with a variety of medical and scientific documents, including CVs. Track subscriptions, memberships, and license renewals. Provide basic IT and equipment support, and escalate issues as needed. Review and distribute incoming mail, manage inventory and supply orders. Develop and track policies, procedures, systems, and forms, and disseminates those to staff as required. Provide support for daily operations of the team by keeping manager informed of any updates and impending issues. Attend 1:1, staff, and other meetings as needed.

Liaison:

< Equal employment opportunity, including veterans and individuals with disabilities.

PI283365022

Job Classification:

First-Line Supervisors of Office and Administrative Support Workers Access our statewide or regional occupation report for more information about wages, employment outlooks, skills, training programs, related occupations, and more. Compensation

Salary:

Not Provided Job Requirements

Experience Required:

 At least 1 year

Education Required:

High School Diploma/GED

Minimum Age:

N/A Gender:

N/A