Administrative Coordinator

Administrative Coordinator Elkins Park, PA Job Details Full-time $55,000 - $60,000 a year 1 day ago Benefits Paid parental leave Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance Life insurance Qualifications Automation Workflow management (operations management method) Moving Filing Executive administrative support Mid-level Zapier Salesforce Cloud Task prioritization Data entry Organizational skills Prospecting CRM system proficiency Productivity software Managing executive calendars Travel scheduling Communication skills Time management

Full Job Description Description:

Please note, our office closed through Passover. We will resume review of applications the week of April 13. The Administrative Coordinator (AC) joins Moving Traditions at an exciting period of growth and strategic planning. The AC will play a unique role in coordinating across the CEO and other senior staff members, supporting their efforts and calendars to maximize our organization's impact. This is an excellent opportunity for someone who is highly organized, proactive, and eager to learn in a collaborative, mission-driven environment.

ORGANIZATIONAL SUMMARY

Moving Traditions is a nonprofit organization that helps Jewish teens discover who they are and who they want to be. Founded in 2005, Moving Traditions has supported more than 48,500 Jewish youth across North America by partnering with 800+ institutions. Moving Traditions has three core approaches. Moving Traditions' Curricular Programs are educational experiences that bring Jewish youth together in classrooms, camps, or other Jewish institutions - with training and ongoing partner support. Our Immersive Teen Experiences help Jewish high schoolers pursue identity and belonging through mentorship, intersectional feminism, and social justice. For those seeking to understand what Jewish teens need today, we offer a variety of Community Learning resources and events. Moving Traditions uniquely brings both expertise in Jewish tradition and a deep understanding of youth identity formation. Learn more at MovingTraditions.org.

Requirements:

Manage the CEO's calendar, including interfacing with external stakeholders to plan meetings and events. Provide logistical support for in-person and virtual board meetings and committee meetings throughout the year. Perform administrative functions for members of the senior management team (Va'ad), such as tracking tasks in CRM, scheduling internal and external meetings, and maintaining online files. Coordinate development-related travel, including prospecting and preparing materials for CEO and senior program staff. Support program and sales teams with information distribution and Salesforce data entry. Support the coordination of workflows and automations between our CRM, communication tools, and website forms.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

Embrace Moving Traditions' mission 1-2 years of administrative experience or equivalent experienced preferred Technologically savvy; experience using development CRM databases (Salesforce preferred) Experience with workflows (e.g. Zapier) and/or other automation tools is a plus Intermediate level experience with Microsoft Office/365 Meticulous attention to detail Excellent spoken and written communication skills Strong workload management skills, including organization, time management, prioritization, and problem-solving. Ability to work independently in a fast-paced, remote environment across multiple time zones

COMPENSATION & BENEFITS

Compensation at Moving Traditions is determined based on the salary band for the role. The salary range for this role is $55,000 - $60,000, yearly. Benefits package includes paid time off for vacation and Jewish and major national holidays, 100% paid medical benefits for employee including dental/vision, STD/Life insurance, and FSA. In addition, employees that have been with Moving Traditions for at least a year are eligible for paid parental leave and a 401K employer contribution.

APPLICATION PROCESS

The process for the hired applicant will include the following steps: Submission of a Cover Letter & Resume. Applicants moved forward will have a phone screening with a member of Moving Traditions HR Team. Applicants that move forward will have an interview with the CFO and CEO, the two people with whom the applicant will work most closely. Finalists will have an interview with the full Va'ad (senior leadership team). Three professional references will be requested at the end of the interview process.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Moving Traditions is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity or expression, veteran status, height, weight, marital status, genetic information, or on any other basis prohibited by applicable law in employment or the provision of services. Moving Traditions deeply values the diversity of insight, perspective, and experience brought by people from all backgrounds. We encourage all—especially those whose identities are traditionally underrepresented in Jewish nonprofit organizations—to apply.