Finance & Administrative Coordinator

Position Summary The Finance & Administrative Coordinator supports daily financial operations across multiple entities, with a focus on payroll, billing, intercompany transactions, and administrative compliance. This role plays a key part in ensuring accurate financial processing, timely payments, and smooth coordination between internal teams and external partners. Key Responsibilities Payroll Process and support payroll for multiple entities Distribute payroll checks and pay stubs Maintain compliance with payroll tax requirements by registering in new states and localities Communicate with payroll providers (e.g., Paychex) and internal team as needed Billing & Accounts Payable Manage invoicing for multiple entities Process and track cross-company accounts payable Support intercompany billing and reconciliations Ensure timely and accurate invoice processing and documentation Cash & Transaction Management Prepare and record deposits Maintain organized records of daily financial transactions Communicate with customers on aging receivables Administrative & Office Support Manage office supply inventory and ordering Support general office operations to ensure efficiency and organization Business Registration & Compliance Register business entities in new states as needed Monitor and respond to state correspondence and compliance requirements Coordinate with payroll providers and accounting team to maintain compliance across jurisdictions Qualifications Bachelors in Business Administration or 2+ years of experience in accounting, payroll, or administrative support Familiarity with payroll systems (Paychex or similar preferred) Basic understanding of accounts payable/receivable Strong organizational skills and attention to detail Ability to manage multiple entities and priorities simultaneously Proficient in Microsoft Excel and standard office software Experience with Quickbooks Desktop (preferred) Key Traits for Success Highly organized and detail-oriented Proactive and able to work independently Strong problem solving skills Comfortable handling both financial and administrative responsibilities A positive attitude towards employees, customers, and visitors, with a strong commitment to teamwork. Honest and ethical with the ability to maintain discretion with financial & payroll information Reporting Structure Reports to the

Financial Operations Manager Pay:

From $24.50 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person