Administrative Assistant III / Business Coordinator

Administrative Assistant III / Business Coordinator Seattle, WA 98101 Hybrid work $18

• $22 an hour
• Part-time $18
• $22 an hour

•

Part-time Job Title:

Administrative Assistant III /

Business Coordinator Location:

Seattle, WA 98104 (Onsite)

Contract Duration:

3 months

Hourly Rate:

18−18−22 USD per hour

Schedule:

Part-time (approximately 20 hours per week, Monday through Friday between 8:00 AM

• 5:00 PM)

Job Description:

SUMMARY:

Serve as a key business integrator providing comprehensive coordination between CES Leadership, Business Operations, Business Development, and technical teams to enable efficient operation and continuous improvement. The Business Coordinator owns essential processes that ensure operational continuity, financial accuracy, and readiness for client engagement. This role delivers ongoing, specialized support that is critical to the business's daily functioning, revenue growth, and management of organizational knowledge.

RESPONSIBILITIES

Seattle Office Management:

Oversee Seattle Office facilities management, ensuring a safe, functional, and efficient workspace that supports both in-person and hybrid work models. Manage inventory, procurement, safety equipment, parking and accessibility, deliveries, and conference room scheduling to support uninterrupted office operations. Coordinate logistics and hospitality for CES and SAE client and VIP visits to the Seattle Office, directly contributing to client satisfaction and relationship building. Provide first-level IT coordination for Seattle Office staff, submitting and tracking IT tickets to maintain system continuity. Administer the business's timekeeping system, ensuring accuracy in time submissions, correction of project/rate errors, and timely timecard readiness for billing cycles—directly supporting accurate revenue capture and compliance. Support resource management for Business Operations, ensuring optimal staff utilization and workload balancing across projects. Generate project and internal requisitions, monitoring project-based and internal spending to support financial oversight and budgeting.

Work Environment:

Location:

Seattle, WA (Onsite)

Contract Duration:

3 months

Schedule:

Part-time (approximately 20 hours per week, Monday through Friday between 8:00 AM

• 5:00 PM) Candidates must be able to work onsite in Seattle, WA.

Pay:

$18.00

• $22.

00 per hour

Work Location:

In person