Administrative Assistant/Transaction Coordinator

Administrative Assistant/Transaction Coordinator American Fork, UT Job Details Full-time $20

• $30 an hour 1 day ago Benefits Flexible schedule Qualifications Microsoft Word Record keeping Contract management Microsoft Excel Content creation experience (1-2 years) Presentation software MLS software Workflow management (operations management method) Email marketing campaigns Filing Research Mid-level Databases Administrative experience Canva Content creation Social media content creation Managing real estate transactions QuickBooks Organizational skills Contracts Content scheduling CRM system proficiency Appointment scheduling AI Administrative experience (3-5 years) ChatGPT Generative AI Progress tracking (project management tasks) Full Job Description JEX+CO •

BERKSHIRE HATHAWAY HOMESERVICES ELITE REAL ESTATE

Administrative Assistant & Transaction Coordinator Full-Time Hybrid in Office/Remote M

• F 9AM
• 5PM

ABOUT THE ROLE

We're a small, fast-moving real estate team looking for a sharp, tech-savvy assistant who is as comfortable building automated workflows as they are coordinating a closing. This is not a traditional admin role — we're actively using AI (primarily Claude) to automate transactions, lead management, social media, and marketing. Your job is to help build, run, and improve those systems.

What makes this role different:

You'll work directly alongside AI tools — especially Claude — to design and maintain automated workflows. Prior experience with Claude or AI tools is a strong plus, but a fast, self-directed learner who can figure it out from any available resource is equally welcome.

KEY RESPONSIBILITIES AI

Workflow Automation Build and maintain Claude-powered workflows for transactions, leads, marketing, and social media Identify repetitive tasks and convert them into automated processes using Claude and connected tools Maintain and iterate on prompt libraries, templates, and workflow documentation Research new AI capabilities and bring relevant tools to the team Transaction Coordination (Automated) Manage contracts, disclosures, and deadlines using AI-assisted tracking and reminders Coordinate with lenders, title companies, and agents through templated, automated communication Use Claude to generate client updates, deadline alerts, and post-closing follow-up sequences Build and maintain transaction checklists and milestone tracking systems Lead Management & CRM Automation Set up automated lead intake, nurturing, and follow-up sequences Maintain CRM data hygiene and automate status updates and touchpoints Use AI to draft personalized outreach at scale for different lead segments Social Media & Marketing Automation Build and manage content calendars using AI-generated drafts and scheduling tools Create and automate listing marketing: MLS, social posts, email campaigns, and flyers Use Claude to produce on-brand content consistently without manual one-off creation Track performance and feed results back into workflow improvements Administrative Support (Automated-First) Manage agent calendars, appointments, and showings with AI-assisted scheduling Handle correspondence using AI-drafted templates reviewed and sent by you Maintain digital filing systems, databases, and client records

WHAT WE'RE LOOKING FOR MUST HAVE

Experience with AI tools or demonstrated ability to learn quickly from any resource Strong organizational skills and attention to detail Self-starter who works well independently

STRONG PLUS

Real estate industry experience (any capacity) Hands-on experience with Claude, ChatGPT, or similar Social media content creation or management background

TECH SKILLS

Microsoft Excel

• Microsoft Word
• PowerPoint
• Canva

MLS / CRM

Systems

• AI Tools (Claude, ChatGPT, etc.

)

NOT REQUIRED

Real estate license — not necessary for this role

• Formal degree — experience and demonstrated skill matter more

SCHEDULE & COMPENSATION

• M•F 9-5 Hybrid

IN-OFFICE & REMOTE COMPENSATION

$20

• $30/hr

BASED ON EXPERIENCE

Performance bonuses available. Exact in-office / remote split determined based on role needs and candidate fit. Submit your resume and a short note on your experience with AI tools or how you'd approach learning them.

• 801.

787.6466

Pay:

$20.00

• $30.

00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in American Fork, UT 84003