Administrative Coordinator

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The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary

GENERAL SUMMARY/OVERVIEW STATEMENT

The Administrative Coordinator supports the MGB Neurosurgery department Vice Chair of Research in administrative projects. The administrative coordinator is responsible for a broad range of programmatic activities that are research, operational, and academic in nature. Additionally, the coordinator is also responsible for ongoing and short-term projects which include but are not limited to analytical assignments, website maintenance, space oversight, database maintenance, special event planning, and other projects as needed for the Vice Chair of Research. Qualifications

JOB SPECIFIC TASKS AND RESPONSIBILITIES

Manage the Vice Chair of Research calendar, communications, and administrative projects. Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed. Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence. Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work. Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases. Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations. Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams. Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications. Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings. May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc. Additional Job Details (if applicable) Remote Type Hybrid Work Location 60 Fenwood Road Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.84 - $29.79/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world's most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we're more than a system—we're leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.