Administrative Coordinator

Job Description Position Title:

Administrative Coordinator Classification:

At-Will -

Salaried/Exempt Location:

Hybrid- Minimum 10-14 days per month in office, North Mountain Headquarters About Future Generations University Together with a world-circling community of partner organizations, Future Generations University gathers practitioners, students, academics, and community leaders in service of well-being for communities and the planet. Our mission is to advance research, learning, and action towards inclusive and sustainable community change worldwide. Headquartered in the heart of the Appalachian mountains, our scenic hub is located on top of North Fork Mountain near Franklin, West Virginia, at the headwaters of the Potomac River.

Learn more:

. Overview of the Administrative Coordinator Role Future Generations University is seeking an Administrative Coordinator to oversee daily office operations and provide high-level administrative support across departments, including Academics, the President's Office, HR, and Finance. This role is central to ensuring smooth internal operations, supporting leadership, and maintaining an organized, efficient, and welcoming work environment. Reporting Structure for this Position This position reports directly to the HR Manager and supports the President, Academic leadership, and administrative staff. Key Position Responsibilities Oversee day-to-day office operations, ensuring efficiency and organization Answer phones, manage correspondence, and direct inquiries Maintain records, filing systems, and office documentation (digital and physical) Manage office supplies and inventory Assist with facilities management, rental properties, including supplies and inventory, scheduling cleaning and maintenance of properties Ensure a professional, tidy office environment by managing common spaces, restocking supplies, and coordinating with vendors to maintain cleanliness standards Conduct research and administrative support for institutional projects Manage the President's calendar, scheduling, and meeting coordination Support project management and follow-through on leadership priorities Engage with partners and stakeholders on behalf of the executive office Assist with special projects as requested by the President Manage university-wide calendars and scheduling systems Coordinate internal meetings and cross-departmental logistics Work with the HR Manager to coordinate logistics for staff meetings, retreats, commencement, field courses, and other internal events or events in coordination with partner organizations Arrange staff travel, accommodations, and itineraries Ensure technology, meals, and venue setup are in place Support the Chief Academic Officer with program coordination and student support functions Provide administrative support to HR and Finance as needed Qualifications & Capabilities Minimum 3-5 years of professional experience in administrative operations, executive support, or office management Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in office software and administrative systems Ability to manage multiple projects simultaneously Strong attention to detail and follow-through Ability to handle sensitive information with professionalism Strong interpersonal and customer service skills Self-directed, reliable, and adaptable Collaborative, proactive, and mission-driven Ability to use and learn a range of office software and tech tools. Excellent phone and customer service skills Capable of functioning effectively in an independent environment and on a team. Ability to comply with all applicable policies, procedures, laws and regulations. Compensation & Benefits The salary range for this position is $44,000-$48,000 per year, plus benefits. Actual salary will be commensurate with the experience, skills and qualifications that the candidate brings to the position. Retirement Matching (up to $200 per pay period) Health, Dental & Vision Plan available (employer pays 80% of employee & 50% of dependent premiums) Medical and Dependent Care FSA/DCA available Employee will work 230 days per year (1840 hours per year) with the ability to determine their preferred holiday and time off schedule, Flexible Time Off (FTO) Location & Hours The successful candidate would work Monday through Friday in our main office (outside Franklin, West Virginia) from 9:00 am to 5:00 pm with an occasional need to work irregular hours and/or weekends. We will also consider a hybrid-remote work arrangement for candidates who live within a three-hour driving radius of Franklin, such as in Washington DC. If hybrid, the candidate would need to be available to spend a minimum of 10-14 days in-office per month; lodging is available for multi-day stays. Physical Demands This position requires the ability to perform essential job functions in both office settings and field environments as necessary. This position may include extended time periods of sitting, working at a computer, and participation in virtual and in-person meetings as necessary. This role requires the ability to occasionally travel, both domestically and internationally as required. This may include travel to locations that are not accessible by public transportation, thus the individual must be able to meet the travel requirements with or without reasonable accommodation. The position may be required to occasionally lift and/or carry materials weighing up to 20-25 lbs. Future Generations University is committed to providing reasonable accommodations to qualified individuals in accordance with the Americans with Disabilities Act and applicable state law. Equal Opportunity Employer Future Generations University does not discriminate and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity or expression, national origin, age, disability, marital status, veteran status, sexual orientation, or genetic information. Women, minorities, individuals with disabilities and veterans are encouraged to apply for job openings for which they qualify. In addition to federal law requirements, Future Generations University complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. Additional Information Information about Future Generations University is available on our website future.edu Interested candidates should send a letter of motivation, three professional references and CV/Resume to hr@future.edu.

Pay:

$44,000.00 - $48,000.00 per year

Benefits:

Dental insurance Flexible schedule Flexible spending account Retirement plan Vision insurance

Work Location:

Hybrid remote in Franklin, WV 26807