Administrative Coordinator

The Opportunity OurEnergy, LLC (OE) is a rapidly evolving engineering firm at the forefront of industrial-scale renewable energy and electric power infrastructure. We're looking for a tech-savvy Administrative Coordinator who thrives in a startup environment. This role is core to the operational backbone of our company, as we scale to meet the demands of a high-growth market.

Core Responsibilities Strategic Growth Support:

Monitor industry RFPs for company-qualified opportunities, and assist the business development team in formatting, templating, and drafting high-impact proposals

Tech Stack Management:

Administer and optimize core systems, including Google Workspace (office apps), Copper (CRM), Harvest (timekeeping), and (notetaking & action tracking)

External Liaison:

Act as the primary point of contact for business service providers, including HR, marketing, and office management

Brand & Communication:

Manage company digital presence across Squarespace (website), LinkedIn, and Mailchimp newsletters

People Operations:

Facilitate the recruiting and onboarding process for new hires and contractors as we scale our team

Workflow Optimization:

Masterfully manage executive calendars, travel, messaging, and complex document filing in

Google Drive Qualifications Experience:

3+ years of administrative or operations experience, ideally within a technology, consulting, or engineering firm

Education:

Associate's degree required; Bachelor's degree preferred

Digital Proficiency:

Expert-level skills in Google Workspace (Docs, Sheets, Slides, Drive), comfort with AI tools like Gemini and quick learner with new software

Adaptability:

Proven ability to multitask and prioritize in a fast-paced, evolving environment

Discretion:

High level of integrity when handling sensitive business and personnel data

Home Office:

Must provide your own reliable computer (Mac preferred) and internet connection and have a dedicated workspace for remote days

West Coast Based:

Accessibility during Pacific Time Zone business hours is required, plus proximity to commute to our downtown Santa Cruz office a few days per month

Value Alignment:

Ability to work within and maintain company's values Why OurEnergy?

Flexible Hybrid Model:

Work from home with a few days per month in downtown Santa Cruz office

Growth Potential:

This role is designed to evolve into a full-time position as the company expands Make an

Impact:

Play a direct role as the company scales in a hypergrowth sector

Pay:

$30.00 per hour

Experience:

administrative or operations: 3 years (Preferred) Ability to

Commute:

Santa Cruz, CA 95060 (Required)

Work Location:

Hybrid remote in Santa Cruz, CA 95060