Administrative Coordinator - Undergraduate Programs

Administrative Coordinator - Undergraduate Programs Point Park University - 4.1 Pittsburgh, PA Job Details Full-time 6 hours ago Qualifications School experience Student progress monitoring Overseeing educational regulatory compliance Student recruitment Faculty collaboration Intake Spreadsheets Student record keeping Academic institution experience Student database management Mid-level Bachelor's degree Compliance documentation Admissions and enrollment management Student support Educational program evaluation Organizational skills Colleges/universities Productivity software Academic program coordination Academic accreditation compliance management Communication skills Project stakeholder communication Process program evaluations Student progress notes Student academic progress tracking University experience Performance evaluation Full Job Description

POSITION

: Administrative Coordinator - Undergraduate Programs

DEPARTMENT

: School of Education

REPORTS TO

: Associate Dean; and Chair

WORK SCHEDULE

: Hybrid eligible

PRIMARY FUNCTION

: Point Park University's School of Education is seeking a highly organized and collaborative professional to serve as the Undergraduate Programs Administrative Coordinator. This role is essential to the successful operation of all of our undergraduate programs, including the BA in Special Education and BA in PreK-4 Residency Programs. The Undergraduate Programs Administrative Coordinator supports student enrollment, onboarding, and progress tracking while serving as a key liaison among students, faculty, University offices, and partnering schools. This position plays a vital role in ensuring a seamless student experience from admission through program completion. This is a hybrid position, combining in-person and remote work. While standard business hours apply, occasional evening and weekend responsibilities and local travel may be required.

QUALIFICATIONS

: Bachelor's degree in a related field preferred Experience in higher education or administrative support roles strongly preferred Strong organizational skills with the ability to manage multiple priorities Excellent communication and interpersonal skills Proficiency with databases, spreadsheets, and standard office software Ability to work collaboratively across departments and with external partners Responsibilities Support student application intake, admissions workflows, and course registration for residency and online undergraduate students Serve as liaison with Admissions, Financial Aid, and the Registrar to ensure accurate records, enrollment continuity, and timely transfer credit evaluation Coordinate onboarding and orientation; provide guidance on program expectations Maintain accurate, audit-ready records of student progress, coursework, and field/student teaching requirements; monitor performance and support student success Communicate with partnering schools and residency supervisors; collect feedback on student performance Assist with course scheduling and provide administrative support to faculty, including adjuncts Maintain program documentation and ensure compliance with accreditation (PDE) and University requirements Support planning and execution of program events and recruitment activities Compile and analyze data related to enrollment, retention, and program outcomes; generate reports for program evaluation Draft and distribute communications and maintain stakeholder communication systems Why Join the School of Education at Point Park University? The School of Education is committed to preparing innovative, reflective educators who are ready to meet the needs of diverse learners. Our programs emphasize hands-on experience, strong school partnerships, and a supportive learning community. This role offers the opportunity to contribute meaningfully to student success and program excellence.