Administrative Services Coordinator

Job Title:

Services Coordinator Job Description This role is pivotal in assisting with document management, workflow coordination, and administrative processes related to faculty lifecycle activities. The ideal candidate will excel in organizing documentation and navigating structured processes and policies. Experience in HR Administration, Healthcare or Patient Management systems, Academic Administration, or other compliance-driven environments is highly desirable. Responsibilities Maintain and update internal databases, shared drives, and document management systems. Identify opportunities to improve efficiency through technology and standardized processes. Assist in streamlining administrative workflows and improving internal processes related to faculty affairs operations. Essential Skills Experience in HR administration or academic administration. Higher education experience. Proficiency in technology, document management, and process improvement. Additional Skills & Qualifications Process improvement and workflow organization. Document management. Policy interpretation and administrative compliance. Strong organizational and communication skills. Work Environment The position offers a hybrid schedule from 8:30 am to 5 pm, with three days onsite and two days remote. The work environment supports a balance of collaborative in-office work and remote flexibility. Job Type & Location This is a Contract position based out of New Haven, CT. Pay and Benefits The pay range for this position is $33.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in New Haven,CT.

Application Deadline This position is anticipated to close on Mar 31, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.