Bookkeeper & Administrative Coordinator

Bookkeeper & Administrative Coordinator 4.0 4.0 out of 5 stars Newton, MA 02460 Hybrid work $25

• $35 an hour
• Part-time The Walsh Construction Company 139 reviews $25
• $35 an hour

•

Part-time Position Overview:

We are a Newton, Massachusetts-based general contracting company seeking a detail-oriented and experienced Part-Time Construction Bookkeeper & Administrative Coordinator to support our growing business. This role combines bookkeeping, accounting, and administrative responsibilities with a strong focus on organization, compliance, and financial reporting within the construction industry. The ideal candidate has hands-on experience with QuickBooks Online and QuickBooks Payroll, understands construction accounting practices, and is highly organized. This position plays a key role in maintaining accurate financial records, managing subcontractor documentation (including COIs), tracking weekly budgets, and ensuring the company adheres to Massachusetts and local construction regulations.

Key Responsibilities:

Manage day-to-day bookkeeping using QuickBooks Online Process payroll through QuickBooks Payroll in compliance with Massachusetts requirements Handle accounts payable and receivable, including invoice processing, submission, and collections Review, process, and track requisitions (payment applications) and invoices Perform bank and credit card reconciliations Track weekly budgets, expenses, and cash flow Prepare weekly and monthly business summaries and financial reports Collect, verify, and maintain Certificates of Insurance (COIs) for subcontractors and vendors Ensure subcontractor compliance with insurance and regulatory requirements Assist with job costing, progress billing, and project-based financial tracking Maintain organized financial and compliance documentation systems Support adherence to Massachusetts construction regulations, licensing, and reporting requirements Provide general administrative and operational support

Qualifications:

Experience in bookkeeping/accounting, preferably in the construction industry Proficiency in QuickBooks Online and QuickBooks Payroll (required) Strong understanding of requisitions (AIA billing/payment applications) and invoice processing Knowledge of construction accounting (job costing, retainage, etc.) Experience handling COIs and subcontractor documentation Strong organizational and time-management skills Ability to produce clear financial summaries and reports Proficient in Microsoft Office (especially Excel)

Schedule & Compensation:

Part-time role with flexible hours Competitive hourly rate based on experience How to

Apply:

Please submit your resume along with a brief summary of your relevant experience.

Pay:

$25.00

• $35.

00 per hour Application Question(s): Have you ever worked as a bookkeeper in the Construction Industry? if so, how long? Have you ever used Buildertrend as a Software?

Experience:

Quickbooks Online:

5 years (Required)

Bookkeeping:

5 years (Required)

Location:

Newton, MA 02460 (Preferred)

Work Location:

Hybrid remote in Newton, MA 02460