Fiscal Specialist Supervisor

About WSDOT The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world's widest tunneling project, and operates the largest ferry system in the nation! The Opportunity WSDOT is currently seeking a Fiscal Specialist Supervisor to support the agency's mission of delivering safe, reliable, and cost-effective transportation services that strengthen communities and economic vitality. This position serves as the Fiscal Specialist Supervisor for the Area 2 Maintenance Office and provides leadership, coordination, and oversight of administrative, payroll, fiscal, procurement, and office operations supporting maintenance activities within Eastern Region. The position supervises office support staff and ensures compliance with WSDOT policies, collective bargaining agreements, state and federal regulations, payroll requirements, purchasing procedures, and financial processes. This position supports WSDOT's mission by ensuring accurate fiscal operations, efficient administrative services, responsive customer support, and continuity of maintenance operations during routine and emergency response activities, including seasonal winter operations. What to Expect Among the varied range of responsibilities held within this role, the Fiscal Specialist Supervisor will: Responsible for the day-to-day support and management of the administrative and fiscal needs for the Area 2 Maintenance Office and outlying sheds. Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff. Organize the schedules for the Horn School Rest Area's free coffee program. Set up, review, update, track, and forward completed and accurate 3rd Party Damage Estimate Reports for Financial Services and Risk Management. Work with maintenance supervisors on accident reports, attachments, and estimated report completions. Make recommendations on office staff selections; prioritize and review work assignments; provide and schedule training; schedule and approve overtime and leave; conduct performance evaluations; and initiate corrective actions when appropriate or necessary. Maintain accurate control of consumables and stockpile inventory (including computer entry of purchase orders, inventory withdrawals, and transfers. Qualifications To be considered for this opportunity, the following are required :

Administrative, Fiscal & Office Operations Support:

Demonstrated experience providing administrative, fiscal, payroll, or office operational support in a fast-paced work environment.

Policy, Payroll & Regulatory Compliance:

Experience interpreting and applying policies, procedures, collective bargaining agreements, payroll rules, or fiscal regulations.

Supervision, Training & Staff Accountability:

Experience supervising, training, assigning, and reviewing the work of staff while promoting accountability and customer service. Workload Supervision & Attention to

Detail:

Demonstrated ability to prioritize multiple assignments, manage competing deadlines, and maintain accuracy.

Payroll & Financial Transaction Processing:

Experience reviewing, auditing, or processing payroll, purchasing, reimbursements, accounts payable/receivable, or fiscal transactions for accuracy and compliance.

Analytical Problem Solving & Decision Making:

Demonstrated ability to analyze information, identify discrepancies, and resolve problems using sound judgment and established procedures.

Communication & Customer Service:

Strong written and verbal communication skills with the ability to effectively communicate with diverse audiences while providing professional customer service.

Computer Systems & Software Proficiency:

Experience using Microsoft Office Suite, payroll systems, financial systems, databases, or electronic recordkeeping systems.

Confidentiality & Professional Discretion:

Ability to maintain confidentiality and exercise discretion when handling sensitive employee, payroll, and fiscal information.

Growth Mindset:

Actively demonstrates a commitment to learning and growth.

Service-Oriented:

Takes action to meet the needs of others. It is preferred that qualified candidates also have:

Public-Sector Agency Experience:

Experience working within WSDOT or another public-sector agency.

State Payroll and Financial Systems:

Experience using DOTtime, AFRS, TRAINS, or other state payroll and financial systems.

Collective Bargaining Agreements, Merit System Rules, and Policy Knowledge:

Knowledge of WFSE collective bargaining agreements, Merit System Rules, state procurement requirements, and WSDOT policies and procedures.

Maintenance Operations, Emergency Response, and Workforce Administration:

Experience supporting maintenance operations, emergency response activities, or seasonal workforce administration.

Purchasing, Contracts, Inventory, and Reimbursement Processes:

Experience coordinating purchasing, contracts, inventory, or reimbursement processes.

Office Procedures, Workflow Improvements, and Process Documentation:

Experience developing office procedures, workflow improvements, or internal process documentation.

Recruitment, Onboarding, Scheduling, and Leave Administration:

Experience assisting with recruitment, onboarding, scheduling, or employee leave administration.

State Travel Regulations, Purchasing Policies, and Reimbursement Procedures:

Knowledge of state travel regulations, purchasing policies, and reimbursement procedures. Important Notes This recruitment may also be used to fill additional positions per business needs. In addition to the salary range listed, a general wage increase of 2% will be applied for all state employees on July 1, 2026. This position offers flexible/hybrid remote work options. In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements . Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Why WSDOT Work-Life Balance

• We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle. Paid Leave
• In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year! Tuition Assistance
• Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness. Plan For Your Future
• WSDOT offers a comprehensive benefits package that includes a variety of healthcare options.

Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information. Check out this video to learn more: Why WSDOT? How to Apply Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining (in reverse chronological order) your experience to date. An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role. Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment. Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity. WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed. Contact Us For inquiries about this posting, you may contact the assigned Recruiter at Sidra.

Fields@wsdot.wa.gov . Please be sure to reference 26DOT-ER-60264 in the subject line.